Calendar App
February 17, 2022 6:56 AM Subscribe
I’m looking for a calendar app for the apple ecosystem (MacBook laptop, ipad, iphone) that integrates tasks *and subtasks* and can be shared with one other person
Requirements:
- Mac OS/iOS (must work on laptop, ipad, and iphone)
- Calendars
- Tasks and subtasks, which may or may not have deadlines. If there are deadlines, they should show on the main calendar.
- Can be selectively shared between two people. That is, we each have separate calendars and task lists but also shared ones.
- Ideally this would work with the native apple calendar and reminders apps, since that’s what we currently use, but I guess it doesn’t need to as long as it meets the above requirements.
Do not need:
- Integration with google calendars
- Ability to interact with other systems (e.g. Teams, Zoom, Outlook, etc) or other people
- Windows, Android, or web access.
Fantastical would be perfect - it interacts with the apple Calendars and Reminders app, and we’ve already “shared” those so we can see each other’s calendars and reminders as needed via that sharing, but it doesn’t have subtasks. (It will flatten subtasks from the Reminders app into separate tasks. It integrates with Todoist, but does the same with subtasks there.)
This isn’t for project management or anything particularly complex - it is just normal household stuff, but we like the ability to do subtasks.
Requirements:
- Mac OS/iOS (must work on laptop, ipad, and iphone)
- Calendars
- Tasks and subtasks, which may or may not have deadlines. If there are deadlines, they should show on the main calendar.
- Can be selectively shared between two people. That is, we each have separate calendars and task lists but also shared ones.
- Ideally this would work with the native apple calendar and reminders apps, since that’s what we currently use, but I guess it doesn’t need to as long as it meets the above requirements.
Do not need:
- Integration with google calendars
- Ability to interact with other systems (e.g. Teams, Zoom, Outlook, etc) or other people
- Windows, Android, or web access.
Fantastical would be perfect - it interacts with the apple Calendars and Reminders app, and we’ve already “shared” those so we can see each other’s calendars and reminders as needed via that sharing, but it doesn’t have subtasks. (It will flatten subtasks from the Reminders app into separate tasks. It integrates with Todoist, but does the same with subtasks there.)
This isn’t for project management or anything particularly complex - it is just normal household stuff, but we like the ability to do subtasks.
Try Taskade. List, Kanban, Mindmap and other views, subtasks, calendar, native apps for phone/tablet/desktop, instant syncing between all devices, and per their site, the free plan includes:
- Unlimited Tasks & Projects
- Unlimited Members & Guests
- Unlimited Folders & Teams
- Templates, Calendar, Repeat Tasks
- Real-time Collaboration
Many, many people love Notion as well and there are a lot of productivity tips and blog posts out there for it. I like it to an extent, but it's very complicated when you get into the detailed config for it and weirdly, it doesn't actually natively support subtasks. There's a weird template that I wound up having to download for that and it's very inelegant. But it can do just about everything else and the free plan also gives you a lot.
posted by tra at 8:07 AM on February 17, 2022
- Unlimited Tasks & Projects
- Unlimited Members & Guests
- Unlimited Folders & Teams
- Templates, Calendar, Repeat Tasks
- Real-time Collaboration
Many, many people love Notion as well and there are a lot of productivity tips and blog posts out there for it. I like it to an extent, but it's very complicated when you get into the detailed config for it and weirdly, it doesn't actually natively support subtasks. There's a weird template that I wound up having to download for that and it's very inelegant. But it can do just about everything else and the free plan also gives you a lot.
posted by tra at 8:07 AM on February 17, 2022
And after going through an immense and I mean IMMENSE amount of task managers, project tools, and other tech, I also wanted to mention something else that might be of use to you and to others that see this question. It isn't exactly what you need based on your original brief, but it's something that I use in tandem with Taskade. Dynalist.
It's a quick, instant syncing "outliner" that I have used for a couple of years to track tasks. Does subtasks, syncs with Google Calendar, can quickly put a due date on items and tags for grouping. No reminders or anything like that (they have it on their radar) and it's a lot simpler than these kanban oriented systems out there, but that's actually the beauty of it for me. If I'm on a work call and the boss gives me something to do I can just write it in there and then brainstorm out the subtask steps to achieve the primary goal. Desktop, web and phone/tablet apps. Free plan gives you a lot, and you can create pages in it either for checklist purposes or just straight text. As an outliner you can indent, outdent etc and it also has rudimentary wiki links - [[ will allow you to link a page/list to another. Just FWIW in case it helps you as much as it helped me.
posted by tra at 11:40 AM on February 17, 2022
It's a quick, instant syncing "outliner" that I have used for a couple of years to track tasks. Does subtasks, syncs with Google Calendar, can quickly put a due date on items and tags for grouping. No reminders or anything like that (they have it on their radar) and it's a lot simpler than these kanban oriented systems out there, but that's actually the beauty of it for me. If I'm on a work call and the boss gives me something to do I can just write it in there and then brainstorm out the subtask steps to achieve the primary goal. Desktop, web and phone/tablet apps. Free plan gives you a lot, and you can create pages in it either for checklist purposes or just straight text. As an outliner you can indent, outdent etc and it also has rudimentary wiki links - [[ will allow you to link a page/list to another. Just FWIW in case it helps you as much as it helped me.
posted by tra at 11:40 AM on February 17, 2022
Response by poster: Thank you all. I was looking for something more calendar-with-a-side-of-tasks (though this did make me think about the differences between a calendar and a task list, and the potentially large area of overlap). I think we're going to stick with Fantastical and live without subtasks.
posted by 2 cats in the yard at 6:24 AM on February 22, 2022
posted by 2 cats in the yard at 6:24 AM on February 22, 2022
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I also don't use Reminders or Apple Calendar so I can't speak to whether it integrates with that. I love it for our household task management. We can each have an "assigned" list and you can add the other person as a collaborator if they don't need to do the thing but just need to know about it.
posted by brilliantine at 7:23 AM on February 17, 2022