I am in love with the concept behind the web app Taskk.it
, a to-do list/time management tool that schedules your tasks and creates a daily/weekly agenda for you. But it seems to be an abandoned project and is too buggy to use. Please help me find another solution!
posted by nevers to Computers & Internet (4 answers total) 26 users marked this as a favorite
Taskk.it works like so: I put in my to-do list, along with a time estimate for each item and a deadline if there is one (and also, if relevant, a start date or a date on which it must happen, recurrence, etc.), and sort my items and my lists (projects) by priority. Then I tell Taskk how many hours I have available each day, and it automatically fills in those hours with tasks, planning ahead for as many days as it takes until all the items are done.
I LOVE seeing when everything is scheduled for and will be completed by (so now that errand I've been putting off for months is on the calendar for next Friday) without my having to invent arbitrary deadlines. I LOVE being told what to do on a given day, knowing that as long as my estimates are correct (they're usually pretty close) I will only have X hours of work to do, and feeling like I can safely stop working when I accomplish those tasks. I love that Taskk breaks up my long important projects and puts in a few short, lower-priority tasks into each day, which I'd otherwise never get to.
Unfortunately, sometimes the priority order of my tasks gets reshuffled for no apparent reason, and sometimes tasks get scheduled PAST their deadlines. These issues mean I can't trust Taskk and it's actually useless. The last update to the blog was over a year ago and my questions to the team have gone unanswered, so I don't have a lot of hope.
I feel like I've looked at every to-do list app out there and found nothing like this. Toodledo comes closest, in that it will tell you how to spend your next X hours if you ask it to, but it doesn't plan your next two weeks or show you when you will be able to do any given thing on your list.
Is there any other way I can have my available time automatically filled with my tasks, based on priority, deadlines and the amount of time I have available, until every task has a home? (I am not a programmer.)
If it matters, I generally have 2-3 large projects at a time that will take ~20 hours of work each and have deadlines within the coming month (copyediting, so I just start at the start and go till the end, not worth it to me to break these projects down into smaller tasks), and then a couple dozen 15- to 25-minute tasks related to side projects, personal stuff, career development, errands, etc., that have no particular deadline.
I should note that I haven't looked extensively at mobile-only apps, because I'm not very comfortable with text entry on small objects and I want to be able to see my to-do list and schedule on a huge computer screen, but if there's something I'm missing, I could compromise. Also potentially relevant: I freelance from home, don't need to collaborate or delegate tasks to anyone, would like but don't need Gmail integration, and don't really like the urgent/important model of prioritization. (Also OMG I can't believe how much time I've already put into researching how to manage my time! A .txt file has always been fine till now, but the scheduling thing is a potential life-changer because I am horrible with prioritization, time management, and focus.)