I need a sequential, easily-changeable, dateless online to-do list.
July 15, 2013 2:20 PM Subscribe
I'm looking for a digital to-do list that doesn't force me to set dates and can be rearranged easily. It can be either a website or a program that syncs to the cloud. I envision a simple list of tasks where I can quickly move the tasks up and down depending on how their relative priority changes. I would like to be able to assign an approximate completion time instead of setting a finish date since I never meet dates due to an ever evolving list. I plan to use this for keeping myself on task at work. The solutions can be free or paid. More preferred attributes inside.
Conceptually, I have in my mind a bunch of sticky notes of varying size all lined up in a single, neverending column. The size of the notes is proportional to the length of the task. I can easily rearrange those sticky notes in the column or even lengthen the sticky notes if the task gets longer. The notes get checked off as they're finished. A digital version of this would be great, though I understand there may not be anything exactly like this out there. More than anything, though, the tasks must be easily rearranged.
Preferably, I would like to be able to add plenty of additional detail to my tasks since my tasks are all projects that can't be fully described in a few words. The detail might be only visible by clicking on the task to keep the list itself from getting cluttered. I often like to keep a running log of accomplishments, problems, and notes for things I work on and that would go in this additional detail section.
I would like to actually be able to check off that a task is done, if for nothing else than the emotional gratification. It would probably be good if completed tasks were easily distinguished as completed, but it's not necessary that they be moved out of the overall list.
It would be nice if there was some way of keeping track of progress on a task. Often I do not finish something before another task takes priority. It would be nice to know that I got 30, 50%, 70%, etc done before I had to switch. That way, I could prioritize tasks that are almost done higher than others when I get back to them. If this isn't available, as a fallback, I could update my percentage progress in the additional information I want to enter on each task.
Lastly on the strongly preferred side, it would be nice if this to-do list was easily usable on Android or iOS (iPad). My phone is Android, so that would be more constantly accessible to me than my iPad. It can be via an app or a website that works well on a phone.
A more advanced wish would be tasks that can be broken into subtasks, preferably with the same attributes as the main tasks. Most of the things I do have multiple steps to them. I rarely ever see to-do lists with this capability, so I'd be curious to know about any of them that have it.
I have some experience with Gantt programs like MS Project and OpenProj but only the basics. They have some of the traits I like (subtasks and completion times and percentages), but I don't like dealing with the calendar, chart layout, or the rearranging of tasks when it comes to to-do lists. If you're more familiar with these type of programs than me, though, feel free to make a case for them for my scenario if you feel it's warranted.
I understand that there's probably no solution out there that meets all my wishes here. I will be glad to hear about anything that meets at least some of them. If you have better to-do list ideas instead, feel free to let me know. I'm a disorganized person with too much to do, and I'll take any help I can get. Thanks.