I'm about to start running a community college multimedia lab, aimed at providing kids with the resources to make videos. I'm looking for software that'll make it (relatively) easy to administer. Specific hopes and dreams inside…
I'm about to start running a community college multimedia lab, aimed at providing kids with the resources to make videos. I'm looking for software that'll make it (relatively) easy to administer. Special needs inside…
Looking for advice on software to help run a college multimedia lab. The lab functions as an equipment lending center and computer lab for kids taking the video production courses (or kids in other courses who need to make videos for class).
Right now, the lab has a reasonable amount of equipment, but no way to keep track of it. That means stuff gets lost, it's hard to know what's available, and often kids can't get equipment because no one can find it. I want to change that with a complete inventory and check-out system.
The catch is that because this is an urban community college, we've got pretty much no money. That might improve in the future, but for now, I'm looking for software that'll make this all possible… and will come free-to-cheap.
The easy part of what I'd like to do is:
• Create a document listing all equipment owned by the lab
• Have fields in the document listing whether equipment is checked out or on site
• If on site, it should list where in the lab the equipment is stored
• If checked out, list who checked it out, including their contact info and promised return date
• Said document should live online, accessible to authorized people's smartphones
All that could be done with a Google doc. But here's the fancier things I'd love to do:
• Include high-resolution pictures of all equipment
• Sort and display equipment by type, so students could see what lights we have, what tripods, etc.
• Automatically text or e-mail people who've checked out equipment when their due date is approaching
Finally, I'd love to have an online database of how-to articles, perhaps even a Wiki that students could update as class projects, documenting footage ingestion, equipment procedures, etc. I was thinking I'd do that with this page's
advice, but further thoughts are welcome.
So! Does anyone have any thoughts on the best way to do all this? Any advice appreciated, as I'm an experienced video producer, but a total n00b when it comes to library administration.