Gmail Archive feature - it seems excellent and scary.
October 1, 2012 9:02 AM Subscribe
Will I regret aggressively using Gmail’s Archive function?
posted by Tehhund to Technology (29 answers total) 7 users marked this as a favorite
I’ve been using Gmail for several years on the web and on Android phones, and I love it. I recently started using the Archive feature on my Apps account at work, and it seems really helpful, but honestly I’m scared to use Archive on my 2 main personal accounts.
I have Google Apps-based Gmail for my work email, and I started using Archive to keep the Inbox for my work account empty. It seems like a nice way to keep things tidy: items for follow-up get labeled To Do and remain visible in my Priority Inbox, or they get banished to All Mail. But I consider this work email to be transient (sooner or later I’ll take another job) so it doesn’t worry me that I might mess it up. My personal Gmail has 5 years of emails and I hope to use it for as long as Gmail exists. Somehow that makes me afraid to Archive everything in my Inbox, because it’s not easy to undo Archiving for 9,000 messages. So now I have 9,000 emails in my Inbox, which is the opposite of organized.
Is there any chance I’ll regret following the Archive workflow? Does anyone know of anything Archiving could mess up, or any horror stories around “I wish I hadn’t archived?”
And is there any way to automatically label anything that goes from Inbox to Archived, so I could keep track of all emails that used to be in the Inbox but were archived just in case I wanted to undo the entire operation later on? Right now I could do a search of “everything in Inbox” and apply some kind of backup label, but then anything that I Archive in the future will be missing that label unless I manually add it (which I won’t).