The two shall be one

April 21, 2013 12:22 PM

I have two versions of the same PDF, both annotated in Acrobat Pro, and I need to make them into one document.

Which is easy, except that the comments (notes, sticky notes) do not stay with their pages. Instead, they go in author order, no matter what I ask them to do (sort by date etc.).

Any suggestions on how to make each person's comments appear on each page of the combined document would be enormously appreciated.

posted by bwonder2 to Computers & Internet (4 answers total)

Are you copy/pasting comments to merge them? I don't have Pro on this machine, but in the "Comment" sidebar, under Options somewhere, there is an "export comments" feature. Can you export comments from one, then re-import into the other file?
posted by misterbrandt at 1:38 PM on April 21, 2013

(My use of "sidebar" implies Acrobat X or XI, I guess. Not exactly sure where it would be in 9 or earlier)
posted by misterbrandt at 1:39 PM on April 21, 2013

How are you combining them? Are you using the "Combine files into a single PDF" feature?

That particular feature appears in different places in the various Acro Pro versions.
posted by lampshade at 3:25 PM on April 21, 2013

Response by poster: Thanks, I think I've managed it. I was combining the two but that made one long, doubled pdf. There is an import comments tool, in the "cogs" of the comments and that worked perfectly.
posted by bwonder2 at 11:33 PM on April 21, 2013