How do you deal w. all that old email?
April 3, 2008 8:20 AM Subscribe
I'm curious how people deal w. their old email. (esp those using Outlook and IMAP, but others, too...)
posted by ManInSuit to computers & internet (15 answers total) 8 users marked this as a favorite
Hi. I’ve asked a related question here before, and seen others who have asked related stuff, too. But I still haven’t found an answer that quite works for me, so I thought I’d try again.
I assume I’m not particularly unusual in how I handle my email:
- I send and receive tons of mail
- I like to spend as little time as possible filing/sorting it. (Most of my mail just goes into a giant “done” folder when I’m finished with it)
- I like to be able to search it, fast. I do this a lot. My email history is kind of my life and my filing system.
- I keep more or less everything
- I like to be able to access my mail when I’m offline on my laptop (though I guess, really, I do this less and less often, as net access is more ubiquitous)
- I also like to be able to access archives of my email from the web when I’m away from my computer.
What I use now is:
- MS-Outlook 2003 (about to upgrade to 2007): I like it pretty well, and would rather not change, though I would if there were some perfect do-everything other solution.
- Lookout to search my email. (Which I’m guessing I might not need when I switch to Outlook 2007).
- I use fastmail.fm as an IMAP server, and occasionally use their web interface to get at my mail when away from my computer.
Things mostly work pretty well.
The problem is that dealing with old email is a hassle. The biggest problem is that Outlook gets slow and unreliable as my PST file gets enormous. A less-pressing problem is that eventually I may run of space on fastmail (a 4 GB limit).
I figure I shouldn’t have to make Outlook open my Entire Mail History From Forever every time I open it up. Most of the time, I only need immediate access to, say, email from the past year or two. But once in a while, I need to be able to get at the older stuff. When I do, I’d like to be able to do a reasonably quick, powerful search.
There must be some useful way to keep my older mail separate, in a reasonably searchable form, but I haven’t figure it out.
I’m really curious: How do other people deal with this?
Is there an easy way to use multiple outlook psts and have them all be searchable?
Is there an easy way to remove folder/messages from an outlook PST while leaving them on the IMAP server? (I’d just as soon leave those old messages up there. There's tons of space on the server…)
Am I foolish to be using outlook for all this? Mostly, I like it well, but its crappiness in the face of large PST’s is really annoying.
Thanks, Green, for any ideas!