My white whale of GTD apps for Mac?
August 3, 2007 12:07 PM Subscribe
GTD-filter: I'm trying to organize my (academic) work life using GTD. I've read through the book, and it sounds like it can help me a lot. I am thinking of using my Macbook as my folder system, but I can't seem to find an app that works the way I want.
I've tried a whole bunch, now-- kGTD, Midnight-Inbox, Journler, and maybe a couple others, but they nothing seems to work the way I am hoping them to. I may be searching for some sort of non-existent "dream app" here but I thought I'd ask around and make sure I'm not missing out on something.
Basically, I want a program that plays nicely with iCal and Mail.app. I don't want an all-out harvesting of everything that comes into my e-mail inbox, because a lot of that has nothing to do with me organizing things, or else they are little things that I can deal with in two minutes without having to file them. Furthermore, I use iCal to schedule my time, which often involves a block of time that is just "Reading" or "Office hours." Midnight Inbox, for instance, just harvests EVERYTHING from both of these apps and I'd rather not waste time going through each little thing that comes into my inbox twice (once to deal with it in Mail, and then again in Inbox).
I also want something that easily lets me create little notes of things that I can easily drop into my tickler file. In my case, I'll get an idea for a paper that I can't do anything about right now, but I might be able to work with, say, next year. So I might have a little note that says "Write paper on so and so." That'd be great for my tickler file, as I want to have a reference for it, but I don't want to have to go through any hoops to create what is essentially a sticky note that gets filed away.
Ideally, this app would also have folders for me to file other documents (ie Word docs, PDF files, and so on) into, and associate these on projects. So, if one of my projects is "write this paper," I can just drop in a PDF file into that folder be done with it.
Finally, it'd be nice to be able to rank actions. I schedule my time in chunks, as I mentioned, so I might have three hours in the morning where I read, and then three hours where I deal with some of the tasks in the folder. It'd be nice to have them prioritized for me.
Last requirement: free or cheap. I am a grad student, after all.
Honestly, if there's a way to get mail.app to do complex nested folders, let me know, as that might be the easiest thing. I am not sure. Simplifying the sheer number of applications I have running is appealing. But any recommendations would be greatly appreciated.