Collaborative Todo List Apps/Programs
February 26, 2020 3:37 PM Subscribe
In a few months, my beloved Wunderlist is being discontinued. This is negatively affecting both my work and personal life. Tell me about your favorite todo list apps that fit the following:
•Lists are accessible on both desktop and mobile
•Cross platform--most people in my industry are Mac users, but there's the occasional PC holdout
•Collaborative lists--must be able to share lists between multiple users
•Free or cheap, hopefully--in my industry individual users provide their own devices and software, so an inexpensive option is more likely to be adopted
•Ability to assign tasks to specific list members would be nice but is not a dealbreaker
•Microsoft ToDo is a logical move, but the majority of people in my business are, as previously stated, Mac folk, and not heavily entrenched in the Microsoft environment
•Lists are accessible on both desktop and mobile
•Cross platform--most people in my industry are Mac users, but there's the occasional PC holdout
•Collaborative lists--must be able to share lists between multiple users
•Free or cheap, hopefully--in my industry individual users provide their own devices and software, so an inexpensive option is more likely to be adopted
•Ability to assign tasks to specific list members would be nice but is not a dealbreaker
•Microsoft ToDo is a logical move, but the majority of people in my business are, as previously stated, Mac folk, and not heavily entrenched in the Microsoft environment
We (my spouse and I) switched to Todoist. We loved Wunderlist and are still getting used to it, but platform isn't an issue and most of the functionality is more or less the same.
posted by Lyn Never at 4:09 PM on February 26, 2020 [1 favorite]
posted by Lyn Never at 4:09 PM on February 26, 2020 [1 favorite]
Trello fits the bill
posted by Phssthpok at 4:09 PM on February 26, 2020 [2 favorites]
posted by Phssthpok at 4:09 PM on February 26, 2020 [2 favorites]
Microsoft To-Do works on iDevices, Macs, Android, etc. It will import from Wunderlist too. I switched my wife and I to it, like, a year ago because Wunderlist was being discontinued; I am shocked to hear that it is still operating.
posted by kindall at 4:37 PM on February 26, 2020
posted by kindall at 4:37 PM on February 26, 2020
I like Trello well enough. It has a lot of flexibility and functionality.
posted by itesser at 4:56 PM on February 26, 2020 [2 favorites]
posted by itesser at 4:56 PM on February 26, 2020 [2 favorites]
I like TickTick a lot, and it has all the features you need. There's a free version. The premium version is $3.20/month or $27.99 a year. I have not used the collaborative / delegation features so I can't tell you how well they work, but the features I do use have been solid and well-designed.
posted by jon1270 at 5:26 PM on February 26, 2020 [1 favorite]
posted by jon1270 at 5:26 PM on February 26, 2020 [1 favorite]
I am presently using Trello for personal task lists, until I find the motivation to deploy an alternative OSS Kanban app. I used to manage projects for a team of 10 sysadmins / SRE with it at my last job on the free tier and it did a great job (IMO) of visualizing work to be done, labelling tasks, filtering tasks to projects etc.
The great thing about Trello in particular is how easy is is to design custom workflows, and it doesn't do a great job of pushing people to go beyond 'todo, doing done'. Lots of people in sysadmin / ops try to shoehorn in operational tasks to a one-size-fits all software development bug tracker and there are major deficiencies. With Trello I can set up boards with different task states as a primary function, without getting permission from God. A specific example was decommissioning a database. Rather than take an outage for all our clients, we moved each DB according to customer needs and staff availability. Each DB was a card and each list was a step in the process of moving a card: creating the new users, reconfiguring the app for the new host, setting maintenance modes, exporting / importing data, etc. As we did this project we added extra steps and it was a simple click, type and drag & drop.
Or to pick another example, I have a board for video game purchases, from acquisition backlog to playing / finishing to reselling.
posted by pwnguin at 5:34 PM on February 26, 2020
The great thing about Trello in particular is how easy is is to design custom workflows, and it doesn't do a great job of pushing people to go beyond 'todo, doing done'. Lots of people in sysadmin / ops try to shoehorn in operational tasks to a one-size-fits all software development bug tracker and there are major deficiencies. With Trello I can set up boards with different task states as a primary function, without getting permission from God. A specific example was decommissioning a database. Rather than take an outage for all our clients, we moved each DB according to customer needs and staff availability. Each DB was a card and each list was a step in the process of moving a card: creating the new users, reconfiguring the app for the new host, setting maintenance modes, exporting / importing data, etc. As we did this project we added extra steps and it was a simple click, type and drag & drop.
Or to pick another example, I have a board for video game purchases, from acquisition backlog to playing / finishing to reselling.
posted by pwnguin at 5:34 PM on February 26, 2020
Asana does all this. I like it.
posted by Potomac Avenue at 7:37 PM on February 26, 2020 [1 favorite]
posted by Potomac Avenue at 7:37 PM on February 26, 2020 [1 favorite]
Same as Lyn Never, we went from Wunderlist to Todoist a couple years ago and it's been fine for the requirements you list.
posted by slenderloris at 7:56 PM on February 26, 2020
posted by slenderloris at 7:56 PM on February 26, 2020
Todoist does these things. My husband and I assign tasks to each other all the time. I’ve used Trello, Asana, and Workflowy, but the only one that’s stuck is Todoist. For me, it’s the simplest and easiest to keep organized.
posted by saltypup at 9:20 PM on February 26, 2020
posted by saltypup at 9:20 PM on February 26, 2020
I am obsessed by Basecamp.com they have a free tier for small projects.
posted by my-username at 5:24 AM on February 27, 2020
posted by my-username at 5:24 AM on February 27, 2020
Seconding Asana. I use it for both work (team of a dozen people working on several different project together) and personal life.
posted by taltalim at 6:44 PM on March 1, 2020
posted by taltalim at 6:44 PM on March 1, 2020
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posted by PaulaSchultz at 4:00 PM on February 26, 2020 [2 favorites]