I have recently switched from an office job to working freelance. I belong to a coworking space but I don't have my own desk. Any advice for organizing paperwork without an everyday desk space?
I thought I would go completely paperless (Evernote, Things for Mac, Dropbox, etc.) but I am finding that I miss having papers in front of me. I find that it's nice to have printed documents for pending issues, reference materials, etc on my desk while they are in progress.
I am thinking about making an old fashioned file folder for every project, with pending issues paperclipped to the outside. To do items can be on post-it notes on the outside of the folder. Phone numbers, dates, etc. can be on the inside of the folder. This makes everything easy to access and keeps incomplete items visible so I know they need action.
I am unsure about how to actually organize this however. Part of the pleasure of freelancing for me is not having to sit at a desk all day. I work at home, in coffeeshops, and at various desks at the coworking space.
I could get a portable file box
to carry with me, although it's big and bulky, and there's still the issue of notes not being visible. I would have to take each folder out of the box to see what is pending.
Note: Reference materials, receipts, business cards, and all other paperwork is scanned into Evernote. I am asking only about managing files and notes for active projects. I imagine that once a project is complete, I would scan any handwritten documents (or the entire folder?) into Evernote.
How do other freelancers handle these issues? I can't be the first one with this challenge - would love to hear how others have solved it.