20 attendee weekend event / Non-Profit Membership woes questions
March 28, 2014 11:31 AM Subscribe
The Non-Profit I volunteer at has serious membership woes. Right now there's just a couple members left, and for this reason and life reasons, we are stepping down, but we don't want to just give up our cause. As such, we are trying to set up a 2 night, 2 day weekend getaway (tentative dates: May 16-May 18) in South Florida for 20 adults to hopefully get new board members and officers. Difficulty level: $5,000 budget.
Also, I'm starting to think that perhaps this isn't the way to go?
posted by Debaser626 to Travel & Transportation (9 answers total)
I am the Volunteer President of a 501 (c) (3) charity in Florida, whose membership has been steadily dwindling. We have done good works in the past, but it is frustrating to hold repeated elections only to have board members and officers vanish within a couple months. Now, the remaining couple members are demotivated and are finding we have other/more productive things to attend to.
As of now it is down to just two of us, myself and one other, and we are way over our voluntary commitments. These issues, Life changes, and for me a baby in June, have gotten us in the direction that we step down from our positions. Additionally, we haven't really planned anything in a while except for our escape plan. It was suggested we throw a big bash to attract new members out of the available pool (sober alumni from my old treatment center), and we have about $5,000 to spend on this. The issue is that I think we overestimated what $5,000 could get us.
So far Disney group rates in May are at about 10K for a bus from West Palm Beach, Hotel, and Park Tickets.
The cheapest thing I could find was Club Med Sandpiper which came in at around $7,200 all included.
Cruises are out, as we don't want to have a "Passport Required" mandate.
We have around $10,000 in the bank, but we would like to leave the (hopefully) new members at least $5,000 to start with.
We are setting up several scholarship-type funds in the meantime to give some immediate direction and drive for the new members, but as of now, if we left, there's no one to take over the reins.
I'm fine with doing something local, but it needs to "pop" and draw people who potentially have a lot going on in their lives into becoming interested attending, and then in volunteering their future time. I'm even fine with doing something out of state, provided it will appeal to a very wide range of people, and not go over the budget.
I'm also open to completely rearranging my thinking in how to pass on the reins, so if you don't have any input on the "getaway" portion of this, but have experience or advice on reinvigorating a fading volunteer-run, non-profit let me know. Of important note along these lines is that since we're spread so thin, we don't have the time nor the inclination to consistently approach our membership pool to garner interest that way, which is why we were looking into a one-time event.