How to preserve formatting in an MS Word Mail Merge?
January 8, 2014 8:26 AM Subscribe
Vast quantities of mail merging, need to maintain some semblance of spacing/formatting/tabs/breaks. Help?
posted by TomMelee to Computers & Internet (7 answers total)
In my role as case manager, I'm responsible for ~500 people worth of forms, each packet is ~10 pages long. Some people have short names "Jon Smith" and some people have long names "Margaret Wzczaczhouszki". (Neither of those are real but are length-appropriate.)
That's just a start. City names, county names, etc. HUGE variances. Here's a sample document of one of the two-page forms.
(.doc, no merge fields preset.) Certainly most of the fields will NOT be merged on this one, it's just an example.
I have never been able to figure out how to insert the merges in a fashion that maintains approximate spacing and readability. Do I have to do tables or something? Columns?