Looking for a sane file storage/versioning system
October 2, 2013 11:26 AM Subscribe
My company's current system for managing/versioning files/documents is horribly broken. Please point us toward sanity.
posted by escape from the potato planet to computers & internet (4 answers total) 7 users marked this as a favorite
I work for an Internet marketing company with 20-odd employees. As you would expect, we deal with a lot of files/documents, and most of those go through multiple versions over the course of a project.
We have no real system for managing this. Stuff gets passed around via email attachments, attached to tickets in our task management system, uploaded to Google Drive, passed around on Dropbox, and circulated via thumbdrive. There is no central, canonical location where the current files for a given project can be found.
The results are what you would expect: it's hard to find files; when you do find a file, there's no way to be sure you're looking at the most recent version of it; documents get inadvertently and unknowingly forked; etc. It's chaos.
Recommend me a solution—a piece of hardware, a technology, a service, something—that can tame this beast.
— It should have high capacity: we deal with a lot of Photoshop and video files, so we need plenty of space.
— It should support versioning: some kind of built-in tools for tracking multiple versions of the same file.
— It should be scalable: we need to be able to add more capacity as it's needed.
— It should work for end users on both Windows and Mac workstations—we have both in the office.
— It should be easy for non-technical users to use—it should have a GUI interface that uses familiar idioms, as opposed to something like FTP or git (which, no matter how much you simplify it, is going to confuse and frustrate many of these users).
— It should be accessible from outside of our office, so folks can work from home and when they're on the road. (AFAIK, our network is not set up to allow people to RDC into their office desktops. We don't have a network/IT person—everything's just kind of shit-rigged—so I can't ask.)
— Ideally, it should allow us to share links/addresses to specific files or directories. So when Bob asks me where to find the wireframes for project XYZ, I can just send him a link to it.
We already have: Google Drive; a 1 TB NAS; Dropbox. Each of these addresses *some* of our needs, but none address *all* (or even *most*) of them.
Any suggestions will be much appreciated!