Non Profit Struggling with Recordkeeping
February 14, 2012 9:55 AM Subscribe
Small US non-profit (501(c)3) at its Whit's end. Are there opensource or online solutions to help me consolidate all my bookkeeping!
Ok, so I run a non-profit with zero staff and I do not take any salary, nor do I want to. One of my core principals is 100% of the gift is credited to the purpose.
Here is my quandry. I receive gifts from (1) Paypal subscriptions and donations and (2) written checks and efts. Each of these gifts is to be applied to a poor family in India. Sometimes the gifts are paid up in advance and I am instructed to pay it out at a fixed rate over a few months.
Every month I log into paypal, look at the checks that have come in, and log into bank of america to determine: (1) who gave and (2) how much. I then compare this the previous month to make sure all who said they would give indeed did give.
Then at the end of the year I compile everything into a spreadsheet and sum up all the gifts per donor and email out year-end tax letters to the donors.
OK, that said. There MUST be a viable, low-cost or opensource alternative which doesn't require me to be an expert. Do any of you have any experience with a piece of software/google marketplace app (I tried wave accounting and it is no good for me because it does not generate donor letters)/CRM solution?
----for what it's worth-----
If I could figure out how to get paypal to talk to CiviCRM, that may solve my problem.