Seeking shared online multi-part project managing solution

August 26, 2009 9:59 AM

I am working with several other people to seek sponsorship for a non-profit event. There is a fairly simple but lengthy series of actions that needs to be completed to track each unique sponsor. We've thought about having a binder with a printed page showing tasks for each sponsor, but it would be preferable if there was an online solution any of us can access for checking off and date-stamping completed tasks, with a place to add notes.

A sample workflow would be something like: page is named for a sponsor, sponsor is contacted (checked, need room for notes), sponsor is invoiced (checked, date), check is received and deposited (checked, dates), sponsor is thanked (checked, date), sponsor info is added to website and event map (checked, dates).

Is there some simple, preferably free, way of doing this? We are already using Google Documents to share some text-based information, but none of us is a whiz with the various tools there, and perhaps we're overlooking some obvious solution. Our event website is running Drupal, and one of us knows how to code it.

Thanks, hive mind, for any suggestions you can offer.

posted by Scram to computers & internet (4 comments total)

Blackbaud is one of several solutions that is popular in the large-scene NPO community.

I personally don't like it, and would prefer something like a shared google docs spreadsheet or a custom access db, but Blackbaud is largely an industry standard.
posted by TomMelee at 10:30 AM on August 26

Zoho Projects might be what you're looking for.
posted by orrnyereg at 10:48 AM on August 26 [1 favorite has favorites]

Zoho Projects seems like it might just be a fit. I've already created a workflow, saved it as a template, and was able to easily duplicate it. Thanks!

Blackbaud looks too complex for what we need to do now, but it's good to know about it for future options.
posted by Scram at 1:18 PM on August 26

I wonder about coactivate? i haven't tried it yet, but a friend recommended it to me.
posted by bellbellbell at 4:43 PM on August 26