Help me use GMail Better
August 28, 2008 12:25 PM Subscribe
My company recently switched from a standard POP mail server to having GMail as our MX server and hosting all our business accounts. Overall the benefits are quite positive, but I'm having some usage issues that bug me. Can you help me use gmail better? Specific questions inside.
posted by arniec to Computers & Internet (16 answers total) 3 users marked this as a favorite
Part 1: I love the benefit of the IMAP mail system, allowing my inbox to be anywhere I am, rather than centralized around a specific computer. Previously I had my POP work account for 3 years and amassed thousands of emails coming in at about 4GB, all of which I must keep for reference of correspondence, e-mail addresses, etc. I had my mail sorted into folders, about 30-40 different folders depending on correspondence type. All of that mail was in Outlook until I recently became a Mac convert. Now it's all in Thunderbird.
So I can have ALL my mail available where I can get to it from anywhere, I'd like to migrate it all to GMail. I read that using IMAP I can just drag these old e-mails into my Inbox folder in Thunderbird, but given that I have about 40 folders, I'm not sure how to get them to GMail without just having a very large Inbox with a conglomeration of e-mails in it. I am guessing I could drag one folder to the Inbox, then organize that on Gmail, drag another folder, etc. but that leads me to problem #2:
Part 2: I know GMail uses labels...are there no folders? Would I need to drag in the e-mails, then label them all to use GMail's label system instead of my current folder-based system? And is that the most efficient way to do this?
Part 3: I am really NOT a fam of the "message threading" that GMail does. Often I will send solicitations to business partners and each subject line will be identical, the messages nearly so. However because the subject lines are the same, GMail takes e-mails from different business partners and puts them all in one thread, filling me with paranoia of sending the wrong e-mail to the wrong person or, worse, sending an entire e-mail chain from one business partner to another business partner which may contain confidential data. Is there any way to alter the functionality or, perhaps ideally, turn OFF this "feature" in GMail?
Part 4: As I'm still new to GMail, any "Power User" tips for me?
Final Notes: I still plan on using Thunderbird as my client of choice when at my work PC. I just want the ability to have ALL my mail accessible from ANY location as I feel it will enable me to work more efficiently, rather than having to hold some e-mails until I get back to my primary PC.
Thanks for any suggestions!