document management
December 14, 2018 12:20 PM Subscribe
I am working on a project (a series of workshops) with two other people. We are using Google Docs for collaboration between the three of us. Also, email. Also, there are documents which I save on my own hard drive. Is there any way I can corral all this fragmentation in one place?
To make things more interesting, I use two different email addresses (one with my colleagues, the other with the workshop participants), one Yahoo, the other Fastmail (also an internet based email service).
So all these communications and documents reside in different places. It is annoying now, but will be even worse if I need to look back in the future to re-create any of this.
Up till now my solution to this dilemma has been to live with the disorganization and feel despair. But perhaps I am not the first person in the history of the Internet to face this problem, and solutions exist?
To make things more interesting, I use two different email addresses (one with my colleagues, the other with the workshop participants), one Yahoo, the other Fastmail (also an internet based email service).
So all these communications and documents reside in different places. It is annoying now, but will be even worse if I need to look back in the future to re-create any of this.
Up till now my solution to this dilemma has been to live with the disorganization and feel despair. But perhaps I am not the first person in the history of the Internet to face this problem, and solutions exist?
Depends somewhat if you're looking for project management software, or just a way to manage the different files and accounts.
I've used Asana as a project management tool and it's quite useful, allowing ticketing, scheduling, and breaking everything down into projects, tasks and subtasks.
However, IME getting other people to use project management software is hard unless they are already very much interested in learning something new. Since you're already using google docs I would probably set up a separate gmail account for this project and do everything in Drive, using the Chrome extension to back files up locally. To organize the different webmail accounts you can set up some forwarding rules, or just CC the gmail account on everything.
I use 4 gmail accounts, each for a different project, and have found switching among them to be fairly intuitive.
posted by aspersioncast at 1:31 PM on December 14, 2018 [2 favorites]
I've used Asana as a project management tool and it's quite useful, allowing ticketing, scheduling, and breaking everything down into projects, tasks and subtasks.
However, IME getting other people to use project management software is hard unless they are already very much interested in learning something new. Since you're already using google docs I would probably set up a separate gmail account for this project and do everything in Drive, using the Chrome extension to back files up locally. To organize the different webmail accounts you can set up some forwarding rules, or just CC the gmail account on everything.
I use 4 gmail accounts, each for a different project, and have found switching among them to be fairly intuitive.
posted by aspersioncast at 1:31 PM on December 14, 2018 [2 favorites]
How would you like to work? What all do you need? It sounds like maybe a shared word processor and file storage? Do you ever need to collaboratively work on a document at the same time? If not, there's Dropbox and its competitors.
posted by rhizome at 2:57 PM on December 14, 2018
posted by rhizome at 2:57 PM on December 14, 2018
aspersioncast has it. Forwarding rules can copy all the emails from the different email accounts to neatly organized folders in either service or even a third service like gmail.
Use shared folders in Google Drive for documents and the app to sync unshared files from your computer.
It sounds like you might benefit from using Google Calendar as well.
posted by irisclara at 3:42 PM on December 14, 2018
Use shared folders in Google Drive for documents and the app to sync unshared files from your computer.
It sounds like you might benefit from using Google Calendar as well.
posted by irisclara at 3:42 PM on December 14, 2018
Is Google team drive available for "pleb" accounts or is it a google for business thing?
Instead of sharing individual documents; create a shared folder on Google drive. Organise this folder as needed.
posted by freethefeet at 7:19 PM on December 14, 2018 [1 favorite]
Instead of sharing individual documents; create a shared folder on Google drive. Organise this folder as needed.
posted by freethefeet at 7:19 PM on December 14, 2018 [1 favorite]
This thread is closed to new comments.
posted by Freedomboy at 12:29 PM on December 14, 2018