Need to Move and Store Vast Trove of Art in Organized Fashion
December 3, 2012 8:03 AM Subscribe
What's the easiest, cheapest way to barcode thousands upon thousands of world-heritage-level works of art before they go into storage?
posted by Quisp Lover to science & nature (19 answers total) 5 users marked this as a favorite
A friend is executor for the estate of a great deceased painter who was incredibly prolific. There are tens of thousands of works, large and small, and next week it all gets moved into a storage facility in another state.
Most works have catalog numbers, and they're at least trying to build a database via software called ArtBase. But, aside from that, there's no preexisting organization scheme and no tech. The painter was in his 90's, working on his own. Stuff is in drawers, stacked against the wall, some cataloged, most not. It's not chaotic, but not far. And they're going to need to efficiently access individual pieces in storage later.
I want to reemphasize that the movers are coming NEXT WEEK. There's not a lot of time.
I'm thinking they should use barcodes. The work flow, I'd imagine, would go something like this:
1. Shoot a hasty iphone photo of each work
2. Enter in catalog info if available
3. Create a barcode number
4. Spit out label and affix to the work
5. Load out and drive
6. Differentiate the storage area into hundreds of zones
7. Scan each work as it's brought in, adding zone info
8. Store with bar codes as visible as possible (added bonus...if we place labels carefully, it will help assure all work is stored right side up....which makes things easier down the road).
1. quibble with or add to the above work flow
2. suggest software and printing systems.
Note: it may just be too ambitious to get every single work barcoded and photographed. If so, the fallback would be to barcode, photograph, and track every box/bunch/cabinet/pile of work.
I may be popping back into the thread as my friend mulls it all over and thinks of problems. If this is interesting to you, or if you're feeling extra kindly helpful, please bookmark this so you can return over next few days and continue updated discussion.