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Help me use Excel to save my job

So, I just got promoted to a new position at my company (Yay!). Unfortunately, the new requirements involve scheduling a ridiculous number of people. It turns out my predecessor has just been doing dozens of iterations manually until one kind of worked, but every slight change puts a bunch of other things out of wack. I feel like Excel could probably be capable of doing it, but I have no idea how I would go about designing such a spread sheet. [more inside]
posted by cacofonie on Jun 19, 2014 - 17 answers

How can a planner and an impulse-traveler make it work better?

I'm in a long-distance relationship: my S.O. is in California, I'm on the East Coast. We've been pretty lucky with getting to meet up regularly since his job often pays for him to come out here and I've had a number of opportunities to get out there. But I'm feeling a personality clash arising from his erratic scheduling. Question clusterbomb ahoy! [more inside]
posted by psoas on Apr 22, 2014 - 18 answers

Is there a website like Doodle but for an entire calendar?

My boss is going on a trip in a few months and I need to schedule all his appointments. There are 5 other people who will also be arranging meetings for him. I need to create a calendar that all 6 people can access and edit. [more inside]
posted by winterportage on Apr 3, 2014 - 9 answers

Help me find out if I can become a paramedic w/o attending fall classes?

I have things I'd like to do outside of USA every fall, so I'm wondering if I can take all the courses that I need For this 5 semester paramedic degree at Austin Community College during only spring and summer semesters. It seems that last year all required courses were offered in the 2013 summer semester But it seems that this summer they are not offered. I emailed their listed address but there was no response. Also is there any way to do it faster than 5 semesters? Can I double up the 4th and 5th semesters (since they're short)? and any tips for me doing this in my non-standard pattern of only doing summer/spring semesters and skipping fall semester? Thanks!
posted by crawltopslow on Mar 5, 2014 - 7 answers

Calling all UK radio listeners

Is there some predictable way to find out several weeks ahead of time when Radio 4's News Quiz is scheduled? [more inside]
posted by Diablevert on Jan 30, 2014 - 6 answers

Changing manual timetabling to electronic

I receive timetabling data in Excel spreadsheets and want to map it out automatically, rather than working out the timetable/grid by hand every time because the data changes, and I'd also like to filter it to show certain groups - teacher for example. [more inside]
posted by b33j on Oct 14, 2013 - 5 answers

Can you please just stab me repeatedly with a needle?

I am trying to schedule getting a tattoo appointment with an artist I have previously worked with. It's proving to be more difficult than expected, and I don't know how long to wait between messages and how direct to be with him (I have generalized anxiety disorder). Snowflake-y details inside. [more inside]
posted by sarahgrace on Sep 18, 2013 - 10 answers

Stress Savers

I'm entering what I expect to be a very busy year: busy full-time job with frequent evening and weekend work, graduate classes one night a week (plus homework), and a large writing project due next year. I find that I can get really overwhelmed and stressed when my schedule gets locked in and deadlines line up. I'm trying to find ways to simplify and ease my daily life so that I don't add additional stressors. What are your best time- and stress-saving tips for getting through intensely busy times? [more inside]
posted by Miko on Sep 12, 2013 - 27 answers

How should I schedule multiple people in multiple places?

I will be assigning a small staff to shifts in multiple locations at different times on a weekly (or bi-weekly) basis. I need to develop an efficient way to keep track of who is supposed to be where at what times, and be able to keep that data for future reference. It would be great if I could keep track of how many shifts each person is assigned on a monthly/quarterly basis. I'm envisioning cumbersome spreadsheets that I'm loathe to create from scratch. Is there an Excel template or a (free/cheap) software solution that will do this for me? Do you do this sort of thing and have advice for me? I'm not the kind of person to reinvent the wheel, so I'd appreciate any help I can get.
posted by LouMac on Sep 6, 2013 - 2 answers

Marriage & Work Filter, opposing schedules edition

What non-obvious effects can I expect if I take a job with hours that are very different from my wife's? [more inside]
posted by jon1270 on Aug 31, 2013 - 21 answers

Wordpress order scheduling solution?

I run a business where people order equipment online and then I have to call them to arrange pickup. I have a Wordpress site and using WooCommerce. I am trying to find a solution where someone could place and schedule an order using a drop down calendar 48 hours or more in advance . any advice on plugins or solutions I should be looking at?
posted by parmanparman on Aug 20, 2013 - 4 answers

How should I respond to confusion about a meeting time?

Early last week, I had a meeting where there were two people from my organization, and three people from an organization we're hoping to work with in the near future. At the end of the meeting, we agreed on a future date/time for our next meeting. The following day, I emailed everyone in attendance, with (our shared impression of) the date/time/location of our next email in the second sentence of the email. Today, it became clear that everyone on their side of the meeting thought it was supposed to happen today, and I thought it was happening tomorrow. How should I respond? [more inside]
posted by heresiarch on Jun 17, 2013 - 8 answers

Is there an application that supports my scheduling needs?

I manage a group of people who do event support. In general my staff works normal working hours, but every now and then we'll be asked to work something off hours. What was a relatively rare occurrence is getting more frequent and my current methodology of using spreadsheets is starting to buckle. [more inside]
posted by Runes on Jun 17, 2013 - 0 answers

Need a productivity system for scheduling multiple projects

What would be a good system to help me figure out my work days and my availability? [more inside]
posted by Leontine on Jun 11, 2013 - 2 answers

What should I bid to implement a fairly simple Python scheduling system?

Tomorrow morning I'm meeting with someone to talk about implementing a local scheduling/database application. Most everything I know about the project suggests it's something I could do in my sleep. Thing is, I desperately need the money, I don't know how much to "bid," and I have a long history of undervaluing my work. How much should I ask for? [more inside]
posted by JHarris on Jun 10, 2013 - 21 answers

Help me better utilize Office for work email, scheduling, etc

I have MS Office Pro Plus 2010 at work, and I haven't used Office before. After using Gmail exclusively for a number of years, and never any scheduling tools beyond what came on my Droid from Verizon, I'm looking for ways to better utilize the email, organizational and time management options I have. I recently learned about flags and conversation view from a co-worker, but I feel like there are more features I should be using. [more inside]
posted by filthy light thief on Apr 1, 2013 - 4 answers

help me remember to eat and sleep during convention weekends

I go dancing at event weekends where there is fun stuff happening 20 hrs/day. I want to do all the things, but if I try, I wind up exhausted by day 3. How do I keep myself on track for basic functions like eating and sleeping while doing as many fun things as possible? [more inside]
posted by tangaroo on Feb 26, 2013 - 11 answers

Project scheduling software with cascading dates

I need to schedule a lot of sequential tasks that have a set time limit (ie, Task A is allotted one week, Task B one week, Task C three weeks). Unfortunately some of these tasks run over (or occasionally, under) budget on time and I am looking for a program that will easily reassign due dates for all the following tasks when one task falls off the original schedule. [more inside]
posted by apparently on Feb 22, 2013 - 3 answers

How can I sync free/busy data between my multiple calendars?

I have several different calendar accounts that I use on my iPhone, 1 personal Google Calendar, an Exchange account for my primary job, and another GCal that my part time job uses to dispatch technician jobs to me. My part time job uses this calendar to schedule calls, so as it stands now I have to manually block out anything that I schedule on my other calendars so that they don't double book me. How can I create a setup where if I enter something on one of my calendars it will mark me as busy during that time? I don't want to have to create every event 3 times, and I don't want full synchronization as I don't want personal details and business information where other people can see it.
posted by daHIFI on Feb 6, 2013 - 2 answers

I Love My Freedom, but How Much Freedom is Too Much Freedom?

How do you make yourself go to sleep/do errands/be a grown-up when you have no responsibilities or schedule you need to keep? When I hear people say they loved a show and watched 3 episodes before bed because they had to work the next morning I laugh because if I love a show I might watch 10 episodes because I can. [more inside]
posted by Bunglegirl on Jan 31, 2013 - 10 answers

Scheduling the Easier Way?

Does-this-exist-filter: easy-to-use employee scheduler for Mac (OS 10.7.4), does not have high ongoing cost? [more inside]
posted by charmedimsure on Nov 19, 2012 - 4 answers

Calendar app for external scheduling

Need a calendar/schedule app for an upcoming conference. [more inside]
posted by ao4047 on Nov 6, 2012 - 3 answers

Where time and space are arranged

Looking for an online solution to booking and scheduling resources in a large workshop [more inside]
posted by monocultured on Nov 5, 2012 - 2 answers

Tool to track 100% of my time?

What's the best tool to track all my time? [more inside]
posted by incandescentman on Oct 14, 2012 - 6 answers

Please help me organize my entire life.

Launching a freelance career, starting a training program and planning a wedding. Please help me get organized before my life spins out of control. [more inside]
posted by ladybird on Oct 2, 2012 - 3 answers

What, when, and where -- easily updated

Looking for software/service that will let us publish an event's schedule to mobile devices. Difficulty: the schedule isn't decided until the morning of the event. [more inside]
posted by Wild_Eep on Sep 10, 2012 - 7 answers

Won't bite the hand that bleeds me.

"How do I prevent work schedule creep?" — Academic edition. [more inside]
posted by Nomyte on Sep 1, 2012 - 22 answers

I need eight days a week. Or more.

I don't understand how people with homes, jobs, kids, families, hobbies, televisions and pets DO everything. What am I doing wrong? Help me make the most of every minute! [more inside]
posted by thrasher on Aug 7, 2012 - 54 answers

Scheduling Shared Equipment

SchedulingFilter: We have five widgets and ten people who want to use them. How do we keep track of who's using a widget and which ones are checked out? [more inside]
posted by 23 on Aug 5, 2012 - 8 answers

Suggestions for web-based client management software at reasonable price?

I'm in need of client and accounts management software that is suited to newspaper (or at least publications) operations. It needs to be free or very inexpensive, web-based, and user friendly. [more inside]
posted by LillyBird on Aug 2, 2012 - 3 answers

How do you manage anxiety and indecision when it comes to timeliness and scheduling?

How do you manage anxiety and indecision when it comes to timeliness and scheduling? [more inside]
posted by ArgyleMarionette on Jul 13, 2012 - 18 answers

Piping scheduled strings through to twitter

Trying to pipe individual lines from a big text file through to twitter, at scheduled times. [more inside]
posted by roobot on Jul 7, 2012 - 9 answers

Can Jimmy come out and play?

I've been failing on getting some friends to go out and do stuff with me, and need some help figuring out what I can do to get better success. [more inside]
posted by garlic on May 18, 2012 - 15 answers

Help us efficiently schedule presenters for a conference.

How can we efficiently schedule presenters for a conference? [more inside]
posted by vecchio on Apr 18, 2012 - 6 answers

Software/ online app for sports league scheduling?

I'm looking for software that will help me schedule play and practice sessions for teams in a sports league. Ideally, the software would be free and be flexible enough to take into account: the number of teams, how many times each team should play each other, & the number of available fields. [more inside]
posted by woodman on Mar 30, 2012 - 2 answers

Podcast/audio production and workflow: How-to guides and/or ideas? (Snowflakes inside.)

Podcast/audio production and workflow: How-to guides and/or ideas? (Snowflakes inside.) [more inside]
posted by NikitaNikita on Dec 7, 2011 - 5 answers

Resilience when the schedule changes.

How do I bounce back more quickly when plans go awry? [more inside]
posted by SNWidget on Dec 2, 2011 - 9 answers

Fast and loose volunteer management

Jumping jesus on a pogo stick, we need a free volunteer management app. [more inside]
posted by Mrs Hilksom on Oct 3, 2011 - 7 answers

How to schedule classes efficiently?

New college needs to schedule classes, including required courses and electives. Constraints include (a) requirements as to the total number of hours each class must meet per week, varying as to credit hours awarded (typically entailing 2-5 hours per week) -- but permitting flexibility in terms of number of sessions per week (1-5), what time of day they meet, and so forth; (b) scarce classroom space, of varied room capacity, for classes of varied expected sizes. Instructors not such a big constraint. Seeking advice to pass on about software that optimizes the use of space and maximizes the number of potential class offerings, or kinds of people with background that could be consulted. Cheapness desired -- think of the children! -- but not indispensable. Thanks!
posted by Clyde Mnestra on Sep 24, 2011 - 4 answers

How to schedule 100s of people online?

I need to recruit 500+ people in NYC to come in to do a study in a hotel conference room. They'll be in groups of 10, in 1-hour sessions. What can I use to let them (a) schedule themselves and (b) change their own signups? [more inside]
posted by dmd on Sep 6, 2011 - 8 answers

Whether to schedule travel time or not?

Do you schedule travel time for regular appointments on your calendar? Irregular appointments? [more inside]
posted by oxford blue on Aug 16, 2011 - 14 answers

Automatically determining class scheduling needs

I teach at a language training school, at which there are a few hundred students. My boss recently distributed a questionnaire to all of those students to determine the best times to schedule classes for each level of language proficiency. Unfortunately, it turns out that his plan for efficient scheduling ended at the point where we got those questionnaires back. Also unfortunately, I've developed a reputation as the local computer guy (because I can replace a broken mouse and make a chart in Excel), and so the job of making sense of the data has fallen to me. [more inside]
posted by Acetylene on Jul 3, 2011 - 9 answers

Best dance DVDs for both technique AND fitness?

What are the best dance workout DVDs for maximising both technique AND fitness? [more inside]
posted by tel3path on Jun 2, 2011 - 3 answers

Help Me Be Consistent, Or At Least Deal with Inconsistency Better

Tips for generating personal consistency? You're going to fall out of the saddle in life, and you're going to have to get back on. How do you make that getting-back-on process easier? Example problems inside. [more inside]
posted by Cool Papa Bell on Jun 1, 2011 - 14 answers

How to set up online appointment booking for advising/experiments in academic department

Recommendations to set up an online appointment booking system for student advising appointments and psychological experiment participation in a medium-sized academic department? [more inside]
posted by KDj82kao on Apr 17, 2011 - 8 answers

One list or many?

OrganizationFilter: When scheduling tasks for a day, do you just throw them into a giant list and move through it, or do you come up with specific times and orders for things? [more inside]
posted by SNWidget on Apr 15, 2011 - 17 answers

From cohabitation to nohabitation

I have lived with my boyfriend of 4 years for 2 of those years and now I am moving out. How can I make this transition smoothly? [more inside]
posted by WeekendJen on Feb 1, 2011 - 9 answers

Scheduling app for a doctor's website

Scheduling app or plugin for a doctor's website [more inside]
posted by signal on Dec 24, 2010 - 5 answers

MS Project Filter: How can I get MS project to accept my start/competion dates and show up on the calendar?

MS Project Filter: How can I get MS project to accept my start/competion dates and show up on the calendar? [more inside]
posted by Seeba on Dec 20, 2010 - 0 answers

Appointment scheduling on macs

Please tell me my options for appointment/resource scheduling for 15 users on Macs (local applications, server based, online based). [more inside]
posted by lenehan on Nov 3, 2010 - 4 answers

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