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Looking for best practices for creating a "living" manual

My co-workers and I have created a "living" (continually updated) manual for some processes we do with some associated agencies, but none of us are technical writers or copy editors, so we're looking for assistance in the structure and appearance. Please share your experiences, guides, and tutorials for creating and managing a manual that won't remain in a fixed form. [more inside]
posted by filthy light thief on Jun 19, 2014 - 8 answers

Saving the "content" of Master Document as a Separate Document

I've arranged all the chapters in my dissertation into a master document, with pretty formatting and page numbers and everything. Now, how do I get that into a SEPARATE WORD DOCUMENT with all of the content of the subdocuments, but not linked to the subdocuments, so I can send it out as one nice Word file to my committee members? I'm using Microsoft Word 2007 for Windows. [more inside]
posted by dhens on May 18, 2014 - 10 answers

Why does Microsoft Word always come to the foreground on Mac?

For some recent while, probably since updating the OS X Mavericks, Microsoft Word for OS X keeps coming to the foreground on its own when I'm doing other things, as long as a document is open in Word. If I click out to the Finder, Word makes itself the frontmost program. If I click into the browser, Word comes forward. [more inside]
posted by Mo Nickels on May 6, 2014 - 15 answers

printer settings in MS Word 2013

Sweet mother of mercy, when did Microsoft decide it wanted me to go bald before graduating? [more inside]
posted by spunweb on Mar 3, 2014 - 1 answer

Help me convince Word that "ed" doesn't need to be capitalized

I create a lot of school-related Word documents in which I use the word "ed" (short for "education," as in "special ed.") When I do a spelling/grammar check, Word always flags this as a possible capitalization error - even though I've removed "Ed" from the dictionary and have added "ed." It's annoying, because I may use "ed" many times in a single document. Is there a way to get Word to accept uncapitalized "ed" as is, while still running a grammar check that includes checking for capitalization errors? I'm using Word 2007.
posted by Redstart on Jan 2, 2014 - 8 answers

How do I add chapter and section numbers in MS Word 2007?

Is there an easy way to add chapter and section numbers as they correspond to a document in MS Word 2007? [more inside]
posted by nurgle on Oct 28, 2013 - 2 answers

Password protect a Word 2010 template

My staff use a number of Word 2010 templates that I need to restrict the editing of. I want users to be able to double click on the file and be able to make any changes they need (not just adding text to fields), but opening via right-click-open would require a password to save changes to the original template. I need to keep the .dotm files as they are. Everyone involved is using Windows 7. [more inside]
posted by rhapsodie on Sep 26, 2013 - 6 answers

How to correct "can't load Visual Basic for Applications (VBA) error"

I recently installed EndNote on my mac and have since been getting an error whenever I open Microsoft Word that says "can't load Visual Basic for Applications (VBA) error". How do I get rid of it? [more inside]
posted by dubhemerak3000 on Sep 13, 2013 - 4 answers

Convert Many Word Documents to Markdown

I have a directory full of many Word documents. Some of them are .doc and some are .docx files. Is there some way to convert them all to Markdown without doing it one-by one? (I have both a Mac laptop running 10.7 and a desktop running Windows 8.)
posted by dylan_k on Sep 8, 2013 - 3 answers

Create keyboard shortcut to "highlight" selected text in Word 2011 (Mac)

I have successfully created a keyboard shortcut to insert a new comment using the Tools > Customize Keyboard menu in Word. (I assigned it to Cmd+7, which is unassigned.) I want to highlight selected text yellow using Cmd+9, which is also unassigned. The same process won't work, and I can't seem to record a macro to do this either. Any Word Wizards/Wizardesses able to help? Many huge thanks in advance.
posted by metarkest on Mar 19, 2013 - 1 answer

Converting a US-formatted Microsoft Word document to UK formatting?

Is there a way (a macro perhaps?) to change the spellings and punctuation in a Microsoft Word document (.docx) from "American" style to "British" (or should I say, 'British') style in one fell swoop? [more inside]
posted by dhens on Mar 11, 2013 - 7 answers

Citations & Bibliography Group in Microsoft Word-please help me...

I am trying to make a bibliography in Microsoft 2010 (after the nightmare of doing all of my citations manually, I learned my lesson) and it is not working out for me. [more inside]
posted by Enchanting Grasshopper on Dec 16, 2012 - 11 answers

Have you used LaTeX to write your thesis, in a department/field where everyone uses Word?

I'm due to start writing my PhD thesis very soon, and am agonising over whether to use Word or LaTeX. What did you use to write your thesis, and did you come to regret your choice part way through? I would particularly like to hear answers from people who are not in one of the normal LaTeX-using disciplines (maths, computer science...), but all opinions are welcome! More info after the break. [more inside]
posted by lizabeth on Sep 3, 2012 - 35 answers

How to track changes without Microsoft Word?

Is there a good way to track changes on a document other than Microsoft Word? [more inside]
posted by incandescentman on Jul 13, 2012 - 9 answers

What's the best way to attach an open Word document to an open Outlook email?

Using Windows Vista at work: Once I finish making changes to a file in Microsoft Word 2007, I want to attach the file to an email in Outlook 2007. Currently, I am opening subfolder after subfolder getting to it either on the desktop or in the attach file dialog in Outlook, but that's annoying. Please advise. [more inside]
posted by Sock Ray Blue on May 22, 2012 - 6 answers

Natural Sorting in Microsoft Word

How do I sort paragraphs naturally in Microsoft Word 2007 for Windows? [more inside]
posted by dhens on Apr 9, 2012 - 5 answers

Word 2007 Reference

Dealing with numerous style complications and Tables of Contents? [more inside]
posted by alice_curiouse on Apr 5, 2012 - 6 answers

Help with Microsoft Word doc "properties"

What kinds of document-editing scenarios produce the time and date information stored in "Properties" for a Word document? Regarding a college student's fishy paper submission. [more inside]
posted by ms.codex on Feb 22, 2012 - 26 answers

Conditional formatting (?): How to bold all text that comes before a colon

Is there a way to make all text at the beginning of a line, preceding a colon, BOLD in Microsoft Word? [more inside]
posted by lovableiago on Dec 5, 2011 - 11 answers

Word Counts by Author in Microsoft Word

Is there a way in microsoft word to count words by author (based on accepted revisions) in a final document?
posted by srboisvert on Dec 3, 2011 - 1 answer

Microsoft Word 2002 crashing when opening specific documents

Microsoft Word 2002, running on Windows XP, has started crashing when opening particular documents, but not others. Any troubleshooting advice? [more inside]
posted by russilwvong on Nov 30, 2011 - 5 answers

Alright Dudley, make mine like yours.

How can I make the changes to one section of a word document automatically update another? Please hope. [more inside]
posted by SassHat on Oct 5, 2011 - 9 answers

All Gmail All the Time, please

I'm on Mac OS X, Chrome, Gmail. How do I get MS Word and Excel to play nice with Gmail? Right now, when I go into Word or Excel and click File/Send To/Mail Recipient (as Attachment), a Mac Mail window opens up. Same thing if I happen to click an email link in a Word or Excel doc. I've installed Gmail Notifier, which opens a Gmail window for mailto: links on web pages, but doesn't help with Word or Excel. (In Mail, I've gone into Preferences/Default Email Reader and selected Gmail Notifier (1.10.7) but this makes no diff.) So: how do I make Gmail the default email client for Microsoft Office "send to" and "mail to"?
posted by beagle on Sep 27, 2011 - 7 answers

Drawing a simple, elegant chart for an MS Word doc

I need to draw a small diagram and drop it into an MS Word document - what are the best free, user-friendly tools to do this? [more inside]
posted by ryanshepard on Sep 16, 2011 - 11 answers

Another dissertation Word question.

How can I hide page numbers in Word 2004? At the moment the document is broken into three sections using the section->break->next page feature. I want the numbers of the first section to stay hidden. I have searched & tried all the directions I could find, but nothing seems to be working. I'm using a MacBook, if that matters.
posted by bibliophibianj on Aug 30, 2011 - 9 answers

New word processing programme

Is it worth it to buy Microsoft Office 2011 to run on my OS X Lion Macbook? [more inside]
posted by Partario on Jul 21, 2011 - 21 answers

Why won't Microsoft Word auto-correct the word THE?

Why won't Microsoft Word auto-correct the word THE? [more inside]
posted by Sylvia Plath's terrible fish on Jul 5, 2011 - 15 answers

A sticking point re: carets

The "caret" or "insertion point" is the blinking " | " symbol that indicates where typed text will appear. Does anyone know how to modify it? [more inside]
posted by foursentences on Jun 16, 2011 - 11 answers

Line-by-line document merge

Is there any way to merge two Microsoft Word documents containing the same content in different languages so that one line of content from one document immediately follows the same respective line in the other? This is for subtitle translation, and I'll work with any word editor that can read .doc documents. [more inside]
posted by saysthis on May 22, 2011 - 3 answers

Replacing the Microsoft Office "Ribbon" With a Menu

Microsoft Office 2007 filter: Can you recommend a program/plugin (or the like) which will replace the "ribbon" interface with a traditional menu interface? Free is ideal, but for-pay is okay, too. Running Windows XP. Thanks.
posted by Conrad Cornelius o'Donald o'Dell on Nov 7, 2010 - 4 answers

Automatically finding words or phrases in Microsoft Word documents

I want to check various Microsoft Word documents against a list of thousands of words or phrases and highlight/flag each instance of any of those words or phrases in the document. I want a way to do this automatically instead of going down the list and manually Finding each one. Is this possible? Thanks.
posted by Jacqueline on Sep 26, 2010 - 3 answers

Help me put the period to this.

I have several lengthy documents I'm editing for a book. The author scanned his hard copy and ran the result through an OCR program. The OCR omitted most of the periods. Is there a way to make Microsoft Word 2000 or OpenOffice Writer 3 put the periods where they go, or am I doomed to putting them in as I edit?
posted by bryon on Sep 25, 2010 - 10 answers

Export Word styles to OpenOffice Writer?

Is it possible to export styles from Microsoft Word to OpenOffice Writer? [more inside]
posted by philosophygeek on Sep 16, 2010 - 2 answers

Damn you, Bill Gates.

Is there a way to get a free or very cheap copy of Microsoft Word (just Word, and not the whole Office suite)? [more inside]
posted by too bad you're not me on Sep 10, 2010 - 21 answers

Please help me unravel some quirks in Word 2008 for Mac: grey documents, memories of paginations past, mixed text sizes that go all 12 point

Mac Word mysteries: 1. Certain Word docs will go all grey when I start typing and will stay that way until I scroll away from that visible portion and then scroll back. 2. Likewise, toward the bottom of the page, Word wants to remember what used to be there before text shifted and won't show me what's really there unless I scroll away and back. 3. A colleague gives me a Word doc with mixed size text, I paste into my doc, and it goes all 12 point. I give them a doc with mixed text size and they get all 12 point when they open it. Ideas? [more inside]
posted by Askr on Aug 25, 2010 - 6 answers

MS Word Tweak Desperately Needed!

DissertationFilter: I am looking for some practical tip to help me manage a lot of data in a couple Word documents. As I edge towards finalization, I have the sneaking suspicion that there could be an easier way to do things. [more inside]
posted by mateuslee on Jul 25, 2010 - 7 answers

Having some technical difficulty with Microsoft Word 2008 for Mac. Please help!

In the process of reformatting my resume in Microsoft Word 2008 for Mac and having some technical difficulties with. Your expertise please! [more inside]
posted by helios410 on Jun 14, 2010 - 3 answers

Does Crossover Office actually work?

Have you used CrossOver Linux (the Codeweavers version of Wine)? Does it work well with MS Office 2007? I've installed regular Wine and MS Word on my (Fedora 12) computer, and it works like crap. I was curious if the commercial version worked any better. Thanks. [more inside]
posted by bluefly on May 7, 2010 - 10 answers

Is there anyway to lock individual pages in Word?

In Microsoft Word (2007) is there anyway for me to have a multi-page document where each page functions like an individual document (so edits on one page won't affect subsequent ones)? [more inside]
posted by kylej on Mar 13, 2010 - 6 answers

Stupid word, I'll stop using you in April assuming I graduate.

I can't believe I'm saying this, but I'm having trouble with the paste function on my computer. [more inside]
posted by katers890 on Mar 4, 2010 - 12 answers

Isolating highlights

Is there a fast way to isolate highlighted text from a document? [more inside]
posted by LSK on Jan 28, 2010 - 2 answers

TOC Blues

How can i implement a good TOC for my dissertation? [more inside]
posted by mateuslee on Dec 1, 2009 - 10 answers

Would using a Heading1 here help?

Aside from ease of editing and maintaining individual documents, are there arguments for the use of styles in Microsoft Word? [more inside]
posted by chocolate_butch on Sep 1, 2009 - 6 answers

Microsoft Word 2007: Inserting a footnote makes a page number mysteriously appear at the top of the page.

Microsoft Word ninjas needed: Inserting a footnote makes a page number mysteriously appear at the top of the page. I want these page numbers to go away. [more inside]
posted by Jacqueline on May 14, 2009 - 12 answers

What happened to this data?

A professor royally screwed up a MS Word 2003 DOC file. Is there any hope? [more inside]
posted by kbanas on May 12, 2009 - 14 answers

Give me your widows and orphans, your stray lines and stranded words from paragraphs yearning to breathe free.

MS Word insists on keeping lines of paragraphs together even after I turn off Widow/Orphan control. How can I stop this? [more inside]
posted by MasonDixon on May 2, 2009 - 6 answers

Microsoft Word crashing shortly after start-up. Tried common solutions with no success - other ideas?

Microsoft Word crashing shortly after start-up. Tried common solutions with no success - other ideas? [more inside]
posted by Pontius Pilate on Apr 22, 2009 - 11 answers

Help with autonumbering in Word2007, please!

How do I number individual tables in Word2007? (I don't mean numbering cells, or inserting captions). The numbering on my dissertation is now all screw up! [more inside]
posted by mateuslee on Apr 18, 2009 - 8 answers

Help me delete America!

No matter what I do, the US-ENGLISH setting on my spellcheck keeps returning from the dead like a bad guy in a horror movie. [more inside]
posted by the latin mouse on Mar 14, 2009 - 8 answers

Good Microsoft Word / Office resources for a designer

What's a good online resource for a graphic designer who needs to help a client consistently produce decent-looking output from the Microsoft Office suite? [more inside]
posted by puffmoike on Mar 12, 2009 - 2 answers

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