Document Management Software? I work in a small (less than 10 ppl) company. We all save documents to a common drive. Of late, this has become a problem because we have multiple people working on different versions of the same document. So for Example person A may save a document to the common drive and also send copies of the document to persons B and C to review. B and C will make their edits save the edited documents to the common drive. It's gotten to the point where no one can locate the latest version of a document or find the copy of the document they were working on. When it's time to present a document, no one knows which document is the latest version. We've tried saving documents with initials and the date, but that hasn't worked. Any software or system recommendations to solve this problem would be much appreciated. Thanks.
posted by bananafish on Nov 5, 2009 - 16 answers

I want advice on setting up a basic, password protected, document management system to host pdf documents and pdf forms. I am inundated with terms like Joomla, Drupal, Alfresco each one with its pros and cons [similar questions on askmefi havent helped much] [more inside]
posted by london302 on Sep 26, 2009 - 3 answers

I'm looking for a way to snazz up my documents (and in particular my thesis) so it looks a lot less like the canned default Word/Pages themes. Any suggestions on some nice looking (free to cheap) fonts and document layouts I can use anywhere from short report and research proposals to my full-blown thesis? [more inside]
posted by doctor.dan on Sep 13, 2009 - 10 answers

I want to automate a Word document for some sales drones. I'd love it if I could check for when a Quick Part field ends with an "s", and if so insert just an apostrophe as opposed to apostrophe then "s". But how? [more inside]
posted by Ridge on Sep 4, 2009 - 8 answers

How do I transfer a word document to a jpg, gif, or pdf file? [more inside]
posted by goalyeehah on Jun 16, 2009 - 17 answers

Non-profit group looking for a web based document storage / file sharing system to allow remote offices to share (mainly download) relevant organization documents. Does not have to have check in/check out capabilities. Will need to be able to password protect access so that general public does not have access. Could also use web portal capabilities and wiki like features - a lite CMS, but not required. Have looked at things like Drupal (too complicated to get set up), Alfresco (wayy too expensive!), OWL (couldn't get demo to work). Prefer to host on our own Linux based webserver, and have tech resources for installs etc, but not extensive coding.
posted by dukes909 on Jun 1, 2009 - 21 answers

How can I convince a document management vendor to stop embracing 100 DPI / JPG as a universal format for scanned documents? [more inside]
posted by anonymous on May 20, 2009 - 13 answers

What is the best free online document management solution with the intended use by a few individuals for academic purposes? [more inside]
posted by Outis on May 13, 2009 - 8 answers

What would be the best web-based file hosting service to use as a shared "Documents" folder for the various members of my writing workshop? [more inside]
posted by patnasty on May 12, 2009 - 7 answers

Quick and easy solution for reformatting Word documents from inconsistent manual formatting to Styles? [more inside]
posted by Jacqueline on Apr 23, 2009 - 10 answers

Dear Hivemind: Where can I find examples of treatments for Reality TV shows? [more inside]
posted by Elle Vator on Mar 8, 2009 - 1 answer

Just returned from fabulous 2 week holiday in New York. I Brought back Epson Artisan 800 All-in-One Printer from Staples costing $230. Unfortunately, I cannot use it in U.K., unless I plug voltage converter/transformer products. Has anyone else bought this set over there with more success? Any advice \ information appreciated. Please specify me What exact voltage converter product to buy & where to buy it from USA online store. Thanks. [more inside]
posted by omaralarifi on Jan 28, 2009 - 4 answers

Is there a solution for producing highly formatted documents programmatically, that is an alternative to ReportLab? [more inside]
posted by Pontifex on Oct 18, 2008 - 10 answers

I'm looking for paper to use in a laser printer that will hold up well over time. [more inside]
posted by sandpine on Oct 7, 2008 - 8 answers

Is there such a thing as version/revision control software for printed documents? Software developers have version control for their source code, but what about people who write sales brochures? [more inside]
posted by Chunder on Aug 22, 2008 - 12 answers

My new grad school class (of about 140, if it matters) needs an easy way to post and share categorized notes, study guides, and sundry other files and documents with one another. What simple, easy-to-use open-source Web knowledgebase and/or document-management software might work well for this purpose?
posted by killdevil on Aug 19, 2008 - 7 answers

I'm looking for examples of collaborative document editing. I've read through most of the older threads on this topic, but many of the examples seem to have gone out of business. Are there any newer examples out there? It would be good to have a document "owner" that integrates comments and changes from many contributors, so I'm thinking that a wiki might not be ideal. The ability to compare revisions is a must-have and it'd be nice to have it show not only text changes but image changes. Doesn't have to be hosted, or even online, though if it is, that's probably better. [more inside]
posted by Jeff Howard on Jun 27, 2008 - 8 answers

Need help recovering lost document on PC [more inside]
posted by fogonlittlecatfeet on May 19, 2008 - 14 answers

SharePoint filter: Examples of how to use SharePoint's Records Center site type for corporate document management? [more inside]
posted by I_Love_Bananas on May 2, 2008 - 1 answer

Creating a form template for colleagues to use at work that needs to meet the following criteria: 1. Allow text fields and drop-down selection boxes. 2. Allow users to add additional text in should they see fit (i.e. doesn't disallow all input outside of form fields). 3. Will allow rows (the form will be arranged like a table) to be duplicated/copied & pasted, including the form fields contained within those rows. 4. Is formatted nicely enough to be passed along to a client and read clearly. 5. Is openable/usable by your average user who doesn't have access to super expensive/specialized software. [more inside]
posted by freudenschade on May 1, 2008 - 9 answers

I would like to go completely paperless. In order to accomplish this, I'll need an excellent bulk-feed scanner to turn all of my received bills and other important pieces of paper into searchable PDFs. Which scanners should I consider? [more inside]
posted by killdevil on May 1, 2008 - 16 answers

I need to mail a passport and possibly other important, hard-to-replace legal documents from one Canadian address to another. Deadline is within the coming week. What is the most secure way to do this? If you have personal experience with this, please describe how long it took, cost, risks, etc. [more inside]
posted by catburger on Apr 10, 2008 - 12 answers

Word 2003 won't open after double-clicking on a document, and the mouse doesn't work in the document area. [more inside]
posted by BeerFilter on Jan 9, 2008 - 5 answers

How to manage an unwieldy mailing list (for physical mailing) on a Mac. [more inside]
posted by LongDrive on Dec 12, 2007 - 3 answers

My grandfather recently showed us an old handwritten flight logbook from when he served in Guam in WW2 with the Navy. Would scanning this serve any interest to someone? Might it be considered classified info? [more inside]
posted by Quarter Pincher on Nov 29, 2007 - 8 answers

How can I optimize an MS Word doc compilation process? 20 into 1. [more inside]
posted by cashman on Oct 25, 2007 - 4 answers

Help me destroy the rain forest: I'm want to print out a huge manual that only exists as a web site. What (free? cheap?) app exists that will allow me to suck the entire site into a PDF or some other sort of printable document? I'm Mac based but can scare up a PC if necessary. [more inside]
posted by grumblebee on Oct 14, 2007 - 5 answers

.chm to PDF conversion, Mac OS X. There seems to be no easy way to do it. Does anyone have an effective and trustworthy workflow they can recommend? (more inside) [more inside]
posted by Señor Pantalones on Sep 23, 2007 - 11 answers

I have a Word merge document with merged variable info sandwiched around a preprinted area in which I want no text - is there a way to insert some sort of break on the page that says to Word "No matter how big section 1 is, don't start printing section 2 until this point"? Thanks for any help! [more inside]
posted by deliriouscool on Sep 21, 2007 - 8 answers

I have a question about the authentication of a Cambridge University-issued document by a California lawyer or notary for use in Latvia. [more inside]
posted by mdonley on Jul 27, 2007 - 9 answers

IRS document request -- my boss has asked me to somehow make a request to the IRS for a 1971 document that our company filed. It was a request for 501(c)(4) status, which was granted. But the original application to the IRS is lost, and we need it. So how do I request an old document? Can I do it on the Web? Do I contact the IRS or maybe do a Freedom of Info Act request?
posted by nancoix on Jul 27, 2007 - 3 answers

what should a nonoffensive nondisclosure agreement look like and how do I ask them to sign it? [more inside]
posted by krautland on Jul 12, 2007 - 6 answers

Help me find a Windows-based cataloging program that can handle indexing of Word documents and can crawl network (SMB) shares. [more inside]
posted by ostranenie on Jul 9, 2007 - 6 answers

I'm looking for a method or application that will create a list of unique words in a large text document (a Word document, currently, but can be changed to accommodate another format). [more inside]
posted by qwip on Jun 4, 2007 - 20 answers

Help! I printed out a long document last night on Microsoft Word (using ibook G4). When I looked at the file this morning, it only has two characters in it. I fear that I may have 'selected all' and then accidentally deleted it, then saved the document. But I have a clear double-spaced hard copy of the document. Is there any way to somehow scan the document and enter the text automatically, rather than retype the many, many words? (or some other way to retrieve the lost text?)
posted by dearleader on Jun 1, 2007 - 10 answers

Networked repository for Word, Excel and Powerpoint documents, full-text indexed and tagged. Does it exist? [more inside]
posted by Alterscape on May 31, 2007 - 4 answers

How do I safely flatten old diplomas? I have two diplomas from 1927 and 1931 that I'd like to frame. They were rolled up in a box with other items for many decades. They are a little squished (but not creased), and they want to retain their rolled up squishedness. Both are printed on a heavyish material with a plasticy feel and a slight sheen; I don't know if it is imitation vellum, or actual animal skin. The documents are from the Mary Institute at Washington University at St. Louis (1927) and Mt. Holyoke (1931) if that helps.
posted by thinman on May 26, 2007 - 12 answers

I need a software recommendation. A small group of people want to be able to edit a document and receive email or RSS notification when one of the other members has edited the document. Further reqs: only one person can edit at a time, so some kind of check in/out feature would be good. We'd also like to be able to export easily to a printable format at the end. [more inside]
posted by MsMolly on May 10, 2007 - 14 answers

I work for a small non-profit. Our office is moving in the next few months and we have a lot of paperwork that we are required to save for 7 years, but this takes up a lot of space. Is there a better way to store this stuff? [more inside]
posted by hazyspring on May 3, 2007 - 5 answers

If I beam to you a document or spreadsheet from my pocket computer, is there a way for me to secure the file to prevent you from sharing it by beaming it to others?
posted by Shalerman on Mar 23, 2007 - 7 answers

Help me find an online document management system / digital asset management system. [more inside]
posted by sprocket87 on Feb 27, 2007 - 4 answers

I'm looking for Document Management software along the lines of MediaWiki that is extremely user-friendly and FAST, but has more security options and more ability to control edits. [more inside]
posted by owl on Jan 22, 2007 - 9 answers

My company produces monthly invoices which are badly designed and over complicated. Our customers are confused, and it's generating large amounts of calls into our call center with questions about what's on the invoice. [more inside]
posted by girlgeeknz on Nov 17, 2006 - 12 answers

What is the best solution for an IT department to manage documents? [more inside]
posted by aceyprime on Nov 17, 2006 - 6 answers

What is the best format/document choice for printing out structured and stylized data that is being fed out of a database? HTML/CSS is too restrictive in terms of formatting, text overflow, and it isn't easy to change. PDF creates documents that are too large. One developer suggested RTF. Is there a alternate/better/best choice that we should look at? [more inside]
posted by willnot on Nov 14, 2006 - 7 answers

How can I easily build a simple (read cheap) scanning system? [more inside]
posted by SirStan on Sep 25, 2006 - 3 answers

How do I set up a simple document-capture system on my Mac? [more inside]
posted by argybarg on Sep 16, 2006 - 7 answers

I'm assembling a document which uses tabbed page dividers. Should the tabbed dividers go before the corresponding section? Or should they follow, the idea being that it makes it easy to flip to that section by lifting the tab of the previous section? And yes this is a fantastically boring question.
posted by nathan_teske on Aug 25, 2006 - 5 answers

Hello: After several years, I am finally upgrading and purchasing a new computer. My dilemma is moving files onto this new computer. My operating system on both computers is Windows XP. 1. I need advice moving my Thunderbird Email and Email folders onto this new computer. I understand that emails are really embedded and can be a problem. I also need assistance moving my FIREFOX bookmarks. I would really hate to loose those bookmarks! 2. I then plan to copy all my document files onto a CD using Nero and then recopying to the new computer. 3. I plan to go through the arduous task of reinstalling all my programs. That is my plan; however, I want to insure I am not overlooking a vital task! I really do need assistance moving my email and bookmark files. If I have missed anything, please advise. Thanks in advance. Bruce Thompson
posted by Mckoan1 on Jun 15, 2006 - 13 answers

I work at a small design firm. On our staff are several people responsible for drumming up new business. They would like to be able to edit and update text/images to a sales document. They want do this without having to task one of the designers to work on it. They want to be able to do it themselves without screwing anything up. [more inside]
posted by quadog on Jun 6, 2006 - 9 answers