outlook is sending my meeting planners everywhere but the right place

August 19, 2008 6:30 AM

In Outlook 2003, all my appointments are being put on calendars associated with my *.pst files, instead of the calendar in the main Exchange folder. It's totally screwing up my workdays, as you might guess. Details inside.

First thing to know is that I work out of *.pst files for all incoming and outgoing mail. Everything in & out, except meeting planners, is put by a rule into the current *.pst file for the current quarter. Every quarter I start a new one.

I want all my calendar items to remain in the main exchange folder, because I need to look forward beyond the quarter end for appointments.

HOWEVER, for some unknown reason, at some point in the quarter, calendar requests start getting put on a calendar folder in my currently quarterly folder, and I don't see them, because I'm only looking at the calendar in the Exchange folder.

When I create the quarterly *.pst file, there's not calendar item in it. Somehow at some point it's getting created, and meeting requests get put on it.

How do I get rid of the calendar in this *.pst file?

posted by stupidsexyFlanders to computers & internet (8 comments total)

One other thing -- I tried creating a rule that when meeting invites or updates come in, they should be moved to the Calendar in the Exchange group. The rule doesn't work, although I can open up a meeting in the PST calendar, pull down File/Move To Folder.. and it moves just fine that way.
posted by stupidsexyFlanders at 6:39 AM on August 19, 2008

Why are you using PST files in the first place if you have an Exchange server?
posted by SirStan at 8:52 AM on August 19, 2008

Tools > Account Settings

Somewhere in there you'll see Data Files. Make your exchange account the default. I dont have 2003 in front of me.
posted by damn dirty ape at 9:50 AM on August 19, 2008

I checked, the exchange account already is the default.
posted by stupidsexyFlanders at 12:12 PM on August 19, 2008

And SirStan, I use a new pst each quarter because my exchange account keeps filling up and preventing me from sending new mail. Instead of waiting until it makes me move old messages to a pst folder, I just work exclusively out of pst folders now and Exchange stays off my back about space issues.
posted by stupidsexyFlanders at 12:14 PM on August 19, 2008

Does your "Deliver new mail to this location" specify your Exchange Account?
posted by damn dirty ape at 1:23 PM on August 19, 2008

yes, it does. :(
posted by stupidsexyFlanders at 2:28 PM on August 19, 2008

Thats odd. Id just make a new profile and attach the the old PSTs to the account.
posted by damn dirty ape at 6:45 PM on August 19, 2008