Quick! I need a Quickbooks Wizard!
May 27, 2008 7:04 AM   Subscribe

Feh. I'm straightening out the accounts of a not-for-profit as a volunteer and putting them onto Quickbooks. Before I got my hands on their books, someone paid the same bill twice. How do I enter two checks for one bill and still take the credit on a future bill?

One bill paid with two checks. This was done before they had Quickbooks. I'm entering the data since 1/1/2008 so that they can have a clean set of numbers for their annual reporting this year.

I entered the bill into Quickbooks. Applied the first check to that bill. Now I have a second check to enter and no bill to apply it to.

I could enter it as a credit but that wouldn't supply an entry that could be used in the account reconciliation. Frustrating.

Any ideas, oh Quickbook wizards?
posted by jeanmari to Work & Money (3 answers total)
 
Put it in 'miscellaneous income'.
Later, reconcile it as a 'credit' on a future invoice. [The 'help' menu will step you through this].
If a future invoice is either unlikely or doesn't occur, issue a cheque back to them (preferred in my book, credits are so ephemeral).
My account keeping is so much better than anyone else's - [not trying to big note myself here but…] - I say this because I have had to correct clients and suppliers accounts occasionally, sometimes reviewing a couple of years of transactions.
Issuing a cheque is always easiest and avoids confusion for both parties.
It's good PR too - Hey! you paid me twice, here's your money back, thanks for your future business.
posted by tellurian at 7:41 AM on May 27, 2008


Someone else double-paid your organization or someone in your organization double-paid someone else?
posted by winston at 11:52 AM on May 27, 2008


Response by poster: Our organization paid someone else twice. A utility company to be precise. Electric bill was paid with two separate checks.
posted by jeanmari at 12:09 PM on May 27, 2008


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