Comments on: I'm looking for a good way to take notes at work.

Question: I'm looking for a good way to take notes at work.

BigBrownBear — Wed, 05 Dec 2007 13:59:52 -0800

I'm looking for a good way to take notes at work.

I've been reading lots of good notetaking posts here, but they are mainly aimed at students. My situation is a little different because I'm not keeping track of lectures and readings, but meetings and projects.

Maybe someone has suggestions for me....

Here are some criteria:

1) Paper only cause I travel a lot.

2) I sit in a lot of meetings.

3) I would like to be able to flip back through the book and find things (eg, names, projects, etc.)

I try to use the Cornell method but it doesnt seem to work for me. Maybe I'm too sloppy.

By: SpiffyRob

SpiffyRob — Wed, 05 Dec 2007 14:13:19 -0800

Dutton Speedwords is a pretty awesome system, though it can be a little tough to learn. I'm having difficulty coming up with a really good introduction (link goes to wikipedia entry) but I first learned about it through
Mind Performance Hacks.

Even if you don't go whole-hog with it, learning just the 27 single letter characters can really save time.

By: anadem

anadem — Wed, 05 Dec 2007 14:43:26 -0800

The one thing I find very useful is to draw a box in the margin beside anything that needs an action, then check the box when the action's done.

I can't help with a way to locate names fast - I write all names with contact info into the back page of my notebook (unindexed, spiral-bound, fwiw). I guess if the notebook had numbered pages then you could come up with an index for names and projects.

By: i_am_joe's_spleen

i_am_joe's_spleen — Wed, 05 Dec 2007 14:56:52 -0800

What I do:
- note the purpose of the meeting
- note the time
- note all people present

- if anything interesting is said, record it with the speaker's name. I'm happy summarising or paraphrasing for brevity. If verbatim is important, I put quotes around the passing so I know that I got the exact words.
- if I commit to doing something, I note it with a star next to it
- if someone commits to doing something for me, I note it with a star next to it
- if a date or deadline is agreed, I note it with a star
- at the end of the meeting, I transfer starred items into my calendar, to-do and follow-up lists.

- when extremely bored, draw portraits of the participants and the view if any.

As part of that technique, be prepared to pipe up and clarify.

"So, A is going to have information X for us at our next meeting?"
"So, B, C and D will meet me in this room at 12 PM next Tuesday?"

The upshot is that I have a paper record of who I met, where I met them, what we agreed, and maybe even a bunch of nice sketches.

By: jknecht

jknecht — Wed, 05 Dec 2007 17:48:30 -0800

I've found this tip about making a map of who is at a meeting and where they were sitting to be extremely helpful -- especially when there are people I have not met before.

By: divabat

divabat — Wed, 05 Dec 2007 18:04:29 -0800

Tim Ferris has some tips for you.

By: overhauser

overhauser — Wed, 05 Dec 2007 18:32:58 -0800

Tablet PC. You can scribble all you want, and it is easy to translate it into text files (with pictures, if you draw a lot). I couldn't believe how nice it was when I first tried it.

By: Arthur Dent

Arthur Dent — Thu, 06 Dec 2007 01:47:06 -0800

Have you looked into mind-maps?