The current system is a mess.
July 23, 2007 3:39 PM Subscribe
How can a business organise 1000+ mp3s?
posted by popcassady to computers & internet (10 answers total)
My company has a directory on the shared server containing over 1000 mp3s (one to three minute clips).
Each file is named by a unique serial number.
New mp3s are added on a weekly basis.
At the moment, the mp3s are poorly organised. The current system was never planned, it more or less evolved and has become a monster. To find a file, you first have to go to a spreadsheet, which lists the titles of the clips along with their corresponding serial numbers, look up the serial number before searching for the required file in the directory on the server. This clunky method often falls flat because the directory and the spreadsheet don't match up. Quite often mp3s go missing because someone with the 'wrong' priveleges has cut and pasted them to their own drive. More often, people will complain that they can't find the files they're looking for because either; a: they don't know how to search properly; b: the spreadsheet is too thin on information; or c: the spreadsheet is wrong. Oh, and the whole serial number system changed a while back so that half the files have old-style serial numbers.
I'd like to get all the mp3s tagged -- title, person on recording, date etc... -- and get rid of the seperate spreadsheet. But what I'd really like is a better way to manage these files.
Funds would probably be low. 'Free' is a word I like. I'm not an IT person, so don't get too complicated.
Ideally I'd like some kind of audio database. (I suppose like an industrial strength iTunes). Does such a thing exist? Does that make sense?
In a nutshell: Everyone would be able to access this thing, make all kinds of wizzy searches, be presented with fancy lists, pull off mp3s willy nilly without any fear of tampering with the original files. Some people would have the privelege to ammend the data and files. Everyone would be in love with this system.