Comments on: How can outlook xp check to see if every recipiant is in the same domain?

Question: How can outlook xp check to see if every recipiant is in the same domain?

slavlin — Mon, 05 Jun 2006 08:34:14 -0800

In Outlook 2002 (Outlook XP), I would like to make a rule that, if I send an email, and if any of the To, CC, or BCC's don't have my company in the email address, it will CC our secure messaging. Can anyone tell me how? Keep in mind, I cannot install anything.

By: bwilms

bwilms — Mon, 05 Jun 2006 10:10:58 -0800

I'm not sure I completely understand the question. Are you looking to add a legal discalimer to all external email recipients? Or by CC do you mean send a copy of the email to some type of security account within the company?

By: jimmy0x52

jimmy0x52 — Mon, 05 Jun 2006 10:25:33 -0800

If your company hasn't locked down the security settings you can use Outlook's VB scripting engine to achieve this.

Google 'outlook scripting' for more.

By: slavlin

slavlin — Mon, 05 Jun 2006 11:04:02 -0800

I need to CC an email address on our server that holds it for pickup through a secure website for our external recipiants.

I don't know enough about VBScripting to do it. I tried to find a way in the rules to do it, but I can't find how to do that either. I can set it for SPECIFIC people, but not for if anyone does not have @mycompany.com in their email.

By: jimmy0x52

jimmy0x52 — Mon, 05 Jun 2006 12:00:28 -0800

Setup a rule for outgoing mail and have it check the TO, CC and BCC fields for an instance of 'mycompany.com'.

I'm 99.99% sure that the matching does partial matching (i.e. if I look for the subject line of '[SPAM]' it gets everything marked by my spam filter as [SPAM] even though the whole subject is '[SPAM] Whozits and whatzits are here')

By: slavlin

slavlin — Mon, 05 Jun 2006 14:18:18 -0800

I can do a partial to see if it is going to someone with that in their email, but I would need it to see if any of them are not "mycompany.com", which is not a rule option. It will only let you check to see if mycompany.com exists and then take action if it does. It won't let you take action if it does not.

By: jimmy0x52

jimmy0x52 — Mon, 05 Jun 2006 14:53:43 -0800

Each rule creation has 4 screens

1) Sending or receiving
2) When criteria X happens
3) Do some action
4) With some exceptions.

So, select sending for 1, nothing on screen two, action on 3 and the appropriate exception (like your domain name in the people this is going to) on screen 4.

By: slavlin

slavlin — Mon, 05 Jun 2006 15:19:52 -0800

That does not work. What that will do is send it to the CC I need if it is ONLY going to external people. Sometimes I may have to send to both internal and external.

By: jimmy0x52

jimmy0x52 — Mon, 05 Jun 2006 20:41:23 -0800

"That does not work. What that will do is send it to the CC I need if it is ONLY going to external people. "

Um,

Isn't that the point? Your question clearly states:

"... if I send an email, and if any of the To, CC, or BCC's don't have my company in the email address, it will CC our secure messaging ..."

Which would mean a rule that would be 'when sending e-mail, CC our corporate secure e-mail address, except when the e-mail also contains in-house recipients'.

This would imply that if ANY of them DO have your company in the e-mail address, it wouldn't send the CC - which matches your question.

You're saying it should send one CC for EVERY address that isn't in your company domain? Basically, if you send to all your domain, CC nothing. If you send to 10 people outside of your domain, send 10 CC's to the same secure in-house address, and if you send to 5 in and 5 out, send 5 CC's to the same secure in-house address?

By: slavlin

slavlin — Tue, 06 Jun 2006 14:33:23 -0800

Jimmy, You are not reading the logic correctly there. Think of it this way:

"... if I send an email, and if any of the To, CC, or BCC's don't have my company in the email address, it will CC our secure messaging ..."

"Which would mean a rule that would be 'when sending e-mail, CC our corporate secure e-mail address, except when the e-mail also contains in-house recipients'"

You are misreading here. The rule that you wrote out has an except, my statement did not.

What I need is:

Check address for mycompany.com. (true/false)
If any = True, then cc:secureemail

The way that the prior suggestion worked was:

If Any address contains "mycompany.com" Then CC:SecureEmail, else, do nothing.

I want to add that CC to the email for every email, unless all recipiants are internal.

By: jimmy0x52

jimmy0x52 — Tue, 06 Jun 2006 19:04:52 -0800

Unfortunately, in that case, my original answer still stands.

Sorry there's not an easier way that I know of.

By: slavlin

slavlin — Wed, 07 Jun 2006 15:31:00 -0800

That is what I was afraid of.

The worst part is, I can SEE it in the rules selections. If I could just put a NOT in one of the selections, it would all work. Well, them is the Microsoft breaks.