Comments on: Caveats of doing a mass e-mail

Question: Caveats of doing a mass e-mail

chef_boyardee — Sat, 29 Apr 2006 14:08:17 -0800

I want to send a large number of E-mails (like 500) to my customers. This isn't spam; they have definitely opted in and know me personally. I'd like to know if there is anything that might cause a problem here . . .

My main concern is (1) getting on a blacklist and (2) taking heat from the company that owns the SMTP server (Dreamhost hosted service). I intend to send them from my laptop through my ISP (Sprint DSL) to my Dreamhost shared hosting SMTP server (relayed but with my authorized login). So do I have anything to worry about?

My understandings are:
1. This is not too different from running a package like phpBB, which spouts out a lot of administrative E-mails daily, except that I'm connecting to the SMTP server remotely.
2. AOL/CompuServe will likely blacklist me, but I have no idea how this happens.

Again, this is not spam, and the customers have asked to be on my announcement list. Would it be safer to have some other company (or Dreamhost's "announcement" goodie) do it, or can I do it safely as long as I have opt-out info and maybe an X-header of some sort?

By: chef_boyardee

chef_boyardee — Sat, 29 Apr 2006 14:09:12 -0800

Also about the "500 E-mails"... I don't mean 500 E-mails per customer. Rather I mean one E-mail to 500 customers, maybe every few weeks or so.

By: dobbs

dobbs — Sat, 29 Apr 2006 14:11:39 -0800

Dreamhost has a built-in Announce List feature exactly for this service. I run dozens of mailing lists for myself and clients without issue from them.

However, in my experience, you will be blacklisted no matter what, by certain companies. I've sent 10s of thousands of emails thru my own mailing list over the years and as a result, I often have difficulty with hotmail and/or aol users.

By: littleme

littleme — Sat, 29 Apr 2006 14:21:28 -0800

The problem is that -- depending on the ISP -- it only takes one user falsely reporting the e-mail as spam to get you on that ISP's blacklist. Be prepared to spend a reasonable amount of time getting yourself de-blacklisted from various places.

By: adamrice

adamrice — Sat, 29 Apr 2006 14:32:25 -0800

Also, dreamhost has a limit of 100 mailings (each address counts as 1 mailing) per hour. So don't blast away. Use the mailing list.

Or, shoot, set up a Google group or Yahoo group and let them subscribe to that. You can set those up as one-way lists, and if AOL blacklists that, they're even more pathetic than I thought. I think Yahoo lets you pay a small fee to remove the ad-footers if you want.

By: chef_boyardee

chef_boyardee — Sat, 29 Apr 2006 15:09:47 -0800

I figured I'd give Google Groups a shot since it does support E-mail. However we'll see what becomes of this:

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By: dobbs

dobbs — Sat, 29 Apr 2006 16:58:13 -0800

Also, dreamhost has a limit of 100 mailings (each address counts as 1 mailing) per hour. So don't blast away. Use the mailing list.

Huh? Where is this noted?

I have several thousand people on some lists and have never had any indication that they're only going out to 100 people per hour. In fact, Dreamhost's wiki specifically says no emails sent to the list should take longer than 6 hours to arrive. If they do, they recommend you contact support as something is wrong.

By: skallas

skallas — Sat, 29 Apr 2006 17:00:13 -0800

I just sent out like 30,000 emails a little while ago. A couple things you should do:

1. Call your ISP and make sure its cool with their SMTP service and agreement.

2. Have an unsubscribe site/email/function at the bottom of the email. It could be as simple as mailto:me@example.com?subject=Unsubscribe and the other Can-Spam act stuff

As far as blacklists, spam blockers, filters, etc. There's absolutely nothing you can do about that. If someone wants to call you a ~~witch~~ spammer that's their business. If you have a prior relationship with them and follow can-spam you'll be okay.

By: dobbs

dobbs — Sat, 29 Apr 2006 17:00:15 -0800

Oh, I think I misunderstood adamrice. I think he's talking about using DH without using the list.

By: purephase

purephase — Sat, 29 Apr 2006 17:02:10 -0800

You could outsource this function to another provider (bulk email providers). There are legitimate ones out there that exist solely to take the heat off you in the event of blacklisting etc.

Check out gravityMail. I've dealt with them in the past and it was very easy to setup and it's not very expensive (few hundred dollars for over 4000 email).

By: twiggy

twiggy — Sat, 29 Apr 2006 23:22:39 -0800

You pretty much just have to take the risk and suck it up if something bad happens. People report the strangest shit as spam...

For example: I'm on AOL's complaint response system, so that if someone reports an email from my server as spam, I actually see what email it was.

A website I run has you enter your birthdate when you register for an account, and then on your birthdate it sends you a very short email that says something goofy like "Happy Birthday, since we have no budget or money all we can afford to give you is this junky email - hope it's a great birthday anyway!"...

Just the other day I had 2 of these reported as spam, despite the fact that they address the person by the username they signed up for at my site, clearly identify themselves as coming from this site, etc...

Bottom line is you probably won't get blacklisted, but there isn't much you can do other than pay attention and work with people to get yourself unblacklisted if it happens.