How do I have MS project users let me know when they've made updates?
February 20, 2018 3:04 AM Subscribe
I’m tasked with putting together a process for collecting and reporting updates to a large MS project plan. The plan includes high-level details for a number (10ish) of related projects. The project plan is on a SharePoint site and gets updated by about a half dozen folks.
I need to 1) create an easy process for people to update/notify me when changes are made to the plan, e.g., add/remove tasks or milestones, change due dates, maybe % complete updates, etc.
So, what is the best way to accomplish this? I’d like something better than sending an email around once a week asking for updates but all I can think to do is to create a template that people fill out. Could I can take advantage of SharePoint to send alerts or create a workflow?
I also need to 2) create a program report for my manager that a) recaps what changed, b) provides a heads up of what’s coming, c) critical path alerts, and d) status. I think I can provide a twice-monthly PowerPoint report with segments for key updates, status for each project (red, yellow green), and timeline graphic of upcoming deliverables/milestones.
Does this sound like a reasonable approach; am I forgetting anything and how can I make it easy for folks to communicate their changes to me. Ideally, I’d give everyone notice that starting March xx, please do the following…
If it matters, I’m with a giant financial company with standard office applications. No downloading or buying special software.
So, what is the best way to accomplish this? I’d like something better than sending an email around once a week asking for updates but all I can think to do is to create a template that people fill out. Could I can take advantage of SharePoint to send alerts or create a workflow?
I also need to 2) create a program report for my manager that a) recaps what changed, b) provides a heads up of what’s coming, c) critical path alerts, and d) status. I think I can provide a twice-monthly PowerPoint report with segments for key updates, status for each project (red, yellow green), and timeline graphic of upcoming deliverables/milestones.
Does this sound like a reasonable approach; am I forgetting anything and how can I make it easy for folks to communicate their changes to me. Ideally, I’d give everyone notice that starting March xx, please do the following…
If it matters, I’m with a giant financial company with standard office applications. No downloading or buying special software.
This post was deleted for the following reason: doubled -- taz
« Older How can MS project users let me know when they've... | Do the other people in your dreams actually speak... Newer »
This thread is closed to new comments.