Using Publisher 2010 booklet, insert jpg into back of front cover?

November 8, 2015 11:41 AM

For a 70 page booklet( size 8.5 by 5, approximately) using Publisher 2010, which is formatted into four pages spreads for the body, how do I insert a .jpg file into the back of the front cover?

I need to insert a jpg file, an advertisement, into the back of the front cover. Online instructions are confusing. How to proceed? I may also need to put another .jpg into the back of the back cover....
Any help is greatly appreciated!

posted by ragtimepiano to Computers & Internet (10 answers total)

Can you provide more details? B/c my snap answer would be "Just drag and drop in place, same as for any other jpeg." Are you trying to say that your file is already set up to print (the pages are "imposed" for print and no longer in logical reading order) and you can't find the page that will be the inside of the front cover when the booklet is assembled?

What are "four pages spreads"? A spread would be the page on one side of the spine displayed next to the other side of the spine. If you are printing on e.g. landscape lettersize and folding, then a "spread" is one lettersize sheet of paper, representing two pages.

Lastly: since this is a booklet, a total page count of 70 won't work. The total page count must be divisible by four, and if it isn't then blank pages must be added.

So I expect that you have let Publisher impose your booklet, and that it has added extra blank pages for you. You need to figure out which blank page is your inside cover, right?

If my above reasoning is correct, then your file has a total of either 72 or 76 pages, contained in either 31 or 32 spreads. How close am I? If you can clear this up I can guide you to your blank inside cover.

But honestly, in your shoes I might simply grab 30-odd sheets of blank paper, fold 'em over, hand-number them, and then disassemble to figure out where my inner cover wound up.
posted by BrunoLatourFanclub at 2:28 PM on November 8, 2015

Response by poster: Thanks for your reply. I checked the Publisher file and it currently has 52 pages. The first page and last page appear as single pages; the rest of the pages, 2-51, appear as two-page spreads. I will probably be having to insert a quite a few two page spreads of copy, but that isn't a problem.
The advertiser would like his ad to appear on the back side of the first page cover, so that as you open the booklet, it is there on the left page.
posted by ragtimepiano at 3:03 PM on November 8, 2015

Response by poster: PS. Correction: I am using a two-"booklet-page" spread, with page 1 appear as a single page and page 52 appearing as a single page. Pages 2-51 appear as two page spreads.
posted by ragtimepiano at 3:39 PM on November 8, 2015

Response by poster: The spreads are, indeed, in two-page format, but the back page of the title page, where the advertiser wants his ad placed, does not appear? The front and back pages appear in one-page format.
posted by ragtimepiano at 3:40 PM on November 8, 2015

If I'm understanding your description of what you're seeing onscreen, the inside of the front cover is actually the left hand page on the first side by side page after the cover page (which would show as a single 8.5 by 5.5 panel), and the page on the inside of the back cover will be the right hand half of the last double page. it may help you visualize this if you temporarily add page numbers so that you can see how the layout works.

Please feel free to MeMail me if I can clarify any of this - I spend a significant amount of my work day immersed in publisher, working in a booklet format.
posted by cpdavy at 4:11 PM on November 8, 2015

Response by poster: Yes, that makes sense. The front cover page appears alone as a center booklet-size page, #1. So page #2 is the inside cover. Good. I'd already placed the requested ad there. So the second page of the last two page spread is then, the inside of the back cover?
posted by ragtimepiano at 4:16 PM on November 8, 2015

Exactly.

My only other concern about the layout you describe is how thick a sheaf of paper that will be. If you're folding and stapling by hand, with basic recycled paper, 36 sheets could be too thick for the staples to hold adequately. I just published a document where i was stapling through 33 sheets with no special cover stock, and had to redo 10% of them because the staples weren't closing well.
posted by cpdavy at 4:38 PM on November 8, 2015

cpdavy is totally on top of this. Just to add another complication: are you imposing and printing and collating and stapling yourself, or having a professional do it for you? B/c in the former case, not only do you need a long-arm stapler with long staples, but you may need to account for page creep as well.

(the link is InDesign-specific, but it's just meant to say "choose really thin paper so you don't have to deal with creep".)
posted by BrunoLatourFanclub at 5:01 PM on November 8, 2015

Response by poster: I'm using Staples Office Supply store to print out the booklets. Do they have strong enough---er---:-)-----staples?
posted by ragtimepiano at 6:16 PM on November 8, 2015

They should have the right equipment, but I would ask.
posted by cpdavy at 3:57 PM on November 9, 2015