Using my personal computer for work
July 21, 2014 6:36 AM Subscribe
I have been using my personal computer to do my job. How much should they "reimburse" me every month?
posted by anonymous to Work & Money (17 answers total)
I recently started a new job and have been using my personal computer for all of my work. This is a very small nonprofit organization and it would be a big cost for them to buy me a new computer and purchase the expensive software I currently have on my computer and need to do my job.
It also works out nicely for me to use my personal computer because I don't have to keep track of two identical computers. We have discussed them buying me an identical computer, but it seems so wasteful both in terms of the cost and having a perfectly good computer that will sit around unused much of the time, so we are trying to make the reimbursement scheme work.
Our accountant has suggested reimbursing me for the cost of the computer when I bought it + the cost of AppleCare depreciated over 5 years, which is less than $30 per month. Because I don't have receipts for much of the software its value can't be included in the reimbursement.
I feel like this is a little too low and doesn't accurately reflect the value of the computer and software as the tool I use for all my work, the responsibility I retain for taking the computer to Apple if it needs repairs, and the savings to the organization. AppleCare is good for only 3 years, so dividing it over 5 doesn't make a lot of sense to me, but I understand this is a formula that might make sense for tax purposes.
My boss actually cares whether or not this is a fair arrangement so I do feel comfortable letting them know that I think the current amount is not enough. I wanted to get some idea of how these things might be calculated or what the going rate is so that I could come with a proposal, though. Does anyone have any experience with arrangements like these? Or does anyone know of any accounting best practices that would prevent them from deviating from the formula our accountant has laid out?