Password protect a Word 2010 template
September 26, 2013 3:58 PM Subscribe
My staff use a number of Word 2010 templates that I need to restrict the editing of. I want users to be able to double click on the file and be able to make any changes they need (not just adding text to fields), but opening via right-click-open would require a password to save changes to the original template. I need to keep the .dotm files as they are. Everyone involved is using Windows 7.
posted by rhapsodie to computers & internet (6 answers total)
Here are the options that we have already come up with and why I don't like them:
1. Right click on the file, open properties, and setting the file as Read Only. This is unacceptable because anyone can uncheck the Read Only option and then make changes to the template.
2. Restrict Editing under the Review Tab in Word. From here I can (A) limit formatting to specific styles, or (B) restrict edits. Both options affect the original template and all documents created with the template.
3. Add a password via Save As > Tools > General Options and adding a password to modify the document. This pops up a box to enter a password even when creating a document with the template (via double click). There is a button to open as Read Only, which then opens the document as expected. This is the best option I've found, but I know that the popup asking for a password immediately will confuse staff and I will personally field many calls about it asking for a password Why Is This Locked I Need The Password GAH.
Are there any better solutions to password protect editing of an original .dotm template file?