Or we can just mass-order Crayola
September 25, 2013 6:55 PM Subscribe
Can I get my color printer to only accept color documents in its queue?
posted by DisreputableDog to computers & internet (14 answers total)
Office A is across the hall from Office B and maybe 2 doors down from Office C. Office B contains an color printer that uses ink at about $200 a cartridge, which a department of my company pays and has a very strict budget for. Office C contains a copier unit which uses ink at around $70 a cartridge and which is under a contract wherein we call someone and the ink is delivered to our site, but which the aforementioned company branch does not pay for.
Of course, the personnel in Office A continually print B&W documents to the color printer in Office B, despite requests, both gentle and strict, from myself and the varying upper level managers. We've also tried using signs, which just comes off as passive aggressive and doesn't work anyway.
Without debating the moral ambiguity of having to force a bunch of adults to follow office policies and be aware of financial constraints (the finance department of which I am also a co-manager of), I want to figure out a way to prevent the color printer from printing anything BUT color documents. True, this might just make Office A print more color docs, but I know the use of black ink would still decrease as it's currently at 3x the use of the color cartridge (so while it's the less expensive cartridge we still buy a ridiculous amount per year only to have it wasted on emails!!! and weekly spreadsheets).
I plan to troubleshoot the issue with possible solutions and then bring the results, and outlined financial benefits and prospects, to my bosses in an attempt to convince them to change this section of our office structure.
We mainly use HP ColorLaserjet 3525's and 4015's, but general information on how to do this would be greatly appreciated since we are unlikely to stick with these particular models for longer than a few years.
Also, as a side note, if anyone else has successfully implemented this, how did it work for you? Thank you.