I need to know how much to charge a non-profit organization to set up and maintain a DB, having never done it before....and I need to give an amount before
I have been volunteering for a very small non-profit (3 PT employees) in the Chicago suburbs. Recently the Director asked me to research and recommend a donor database, after which they decided to go with GiftWorks. She has been impressed with my work and has just told me that she would like to talk about hiring me as a consultant to be the person to install and maintain the database (they currently have about 700 records). While I'm comfortable with technology and have a little knowledge of how this database works, I've never actually used it myself or been the person who would be the lead person on this sort of thing.
She wants me to give her an estimate of how long this all would take and how much I would charge. (This would be as a consultant, so I would need to pay my own taxes, so I'd want to charge more than if I were an employee.)
I would need to learn the database as well as correctly format all the excel spreadsheets they have been using to track donors, volunteers, class participants, school contacts, etc. so that they will upload to the DB. (For example, I know that they currently have the first and last name in one column, whereas to upload these they would need to be separate columns, etc.) Then I would need to define custom fields and go into each DB contact and clean it up and assign all the categories to which each contact belongs (I think).
I know they don't have much money (my friend works there), and I have absolutely no idea how much to say I would charge. I also don't think it's even possible to estimate how long this would take since I've never done it before and don't have a firm grasp at this point on how incomplete and messy their info is now (but I think it's bad!). I don't have a job right now, so whatever money they pay me would be helpful, but I don't want to give my services away and if they decided not to pay a fair wage, I could go get a temp job.
Can anyone help me to set a fair price so that I'm not gouging them but I'm also not undervaluing myself? (I've seen this
but I don't think it really applies too well here.
Thanks so much!