Comments on: Unmerge Records

Question: Unmerge Records

jimmysmits — Sun, 16 Sep 2012 15:38:06 -0800

How do I kill the links to an outside source in a Word document?

Office 2007

I've been using an Excel/Word setup that someone else created (who is no longer there) at my job to merge data from excel fields into a word document. After some trial and error, I've got that up and running fine, but now I'd like to be able to save a final copy of the word document that kills the links and just treats the input as regular text (because now when I try to open the document on another computer it wants access to the original spreadsheet that the inputted data comes from).

Sorry if I'm not being ultra clear- should be obvious that I'm not terribly fluent in this stuff. I managed to google my way into getting the setup to work generally (using Mail Merge), but this last piece is going to be important and I'm having trouble sorting it out alone.

TIA

By: a humble nudibranch

a humble nudibranch — Sun, 16 Sep 2012 15:58:59 -0800

on a Mac, Command K amd click remove link.

By: foxhat10

foxhat10 — Sun, 16 Sep 2012 16:02:52 -0800

You should be able to right click on the link and select "Remove Hyperlink".

By: prenominal

prenominal — Sun, 16 Sep 2012 16:08:31 -0800

Try "Normal word document" under mailings-->start mail merge

By: ersatzkat

ersatzkat — Sun, 16 Sep 2012 16:10:58 -0800

If it's ALL hyperlinks in a Word document, howtogeek.com says:

If you're a Keyboard Ninja, an easy way to remove all hyperlinks is to use "Ctrl+A" to select everything, then use the key combination "Ctrl+Shift+F9"...We tested this key combination and it works in Word 2003-2010.

By: pompomtom

pompomtom — Sun, 16 Sep 2012 16:22:25 -0800

Are these hyperlinks (look for the blue lines) or data links? If it's data links (ie: an embedded excel object in a word doc) you want the Ctrl-Shift-F9 approach. More info here.

By: gemmy

gemmy — Sun, 16 Sep 2012 16:53:09 -0800

It sounds to me like you haven't actually finished the merge, so you are working directly with the merge-template document in Word, with the data fields inserted rather than the text. You just have to finish the actual mail merge, which will create a brand new document with the text inserted and no links back to the spreadsheet.

Click on the tab for "mailing" and find the button that completes the merge (don't have Word at home, so I don't remember exactly what its' called, it's one of the last commands on the right). You are looking for a merge that allows you to "Edit individual documents." Complete that merge, which opens a brand new document with all the text inserted. Make sure to save it with a different name, so you don't overwrite the original template document that includes the merge fields.

By: Dansaman

Dansaman — Mon, 17 Sep 2012 09:07:50 -0800

This might be helpful too:

http://support.microsoft.com/kb/291473