Alumni management for dummies
April 30, 2012 12:35 AM Subscribe
I'm looking for a low-cost web service for managing a (very) small alumni database.
posted by mekily to computers & internet (10 answers total) 3 users marked this as a favorite
I am a recent graduate of a high school robotics team. It's a fairly new organization — this past year has been our seventh — and as of right now we have no organized system for keeping track of our alumni, but we're at the point right now where that's something we want to start doing.
We are extremely small, as alumni organizations go — we have maybe 30 existing graduates, with 5 to 10 new graduates added each year. (This number will increase slightly as the team grows, but will never exceed ~25 graduates per year).
That's few enough people that we could manage an alumni database manually, but that has various issues including organization, location of the database, and turning over management from year to year. I'm hoping there's a web service that will make it easier. Ideally, I'm looking for a very simple, lightweight web service that would allow newly minted alumni to register to our group, enter basic information, and after registering, access the contact information of other alumni, if they choose to make it public. Extra social networking features are not necessary.
I thought I would be able to find some potential sites easily, but so far, all my Google searches have turned up large, expensive software packages aimed at high schools and universities with tens or hundreds of thousands of alumni. What I'm looking for is many orders of magnitude smaller than that, and would have to be fairly cheap. (I can't say exactly how much we're willing to spend without seeing some potential sites and costs, but right off the bat I'd say definitely no more than a couple hundred dollars per year, and much less than that if at all possible.)
I guess my first question is, does anything like this even exist? Am I looking in the right places? Or is a web service not the right place to be looking for a job like this? If anyone knows any "best practices" for alumni management, I would be interested.