Preparation tips for a meeting with city officials?
April 4, 2012 8:20 AM Subscribe
Have you ever planned a weekly community event? I have a meeting with city officials tomorrow and, having never planned anything like this, I don't know what to expect. Should I bring graphs and spreadsheets? What questions should I ask?
posted by Glinn to Sports, Hobbies, & Recreation (9 answers total) 1 user marked this as a favorite
I've been wanting to do this thing (details below) for many years, and finally sent an initial email to my city's recreation department for more information about how to get started. He emailed back to say his team was reviewing my proposal. A week later he asked for a meeting. So now, after probably ten years thinking about planning this weekly community type event, I'm having a meeting about it.
Here are the details I sent to him in my original email:
"What: A 2-hour Free Dance, possibly for women only, ages 30 and up, once a week (though eventually I would love twice a week!)
Why: To provide a safe place for women to dance, away from the madness of club culture. (By "club culture" I mean crowds of twenty-somethings, scantily dressed, drinking alcohol, in the dark late at night. And often with a lot of peer pressure related stress, particularly for women who are overweight.)
Other details: I am thinking of a $2 entry fee for water and a security guard. I haven't figured out what kind of stereo system, or whether chairs are needed. I am hoping for, if not a free room, then perhaps a reduced price room as this will be a non-profit activity.
I really think this is something that could be very enjoyable for a wide range of people who have no place to go dance in a stress-free environment, and may be just the kind of activity to get folks jump-started on an activity program, particularly if they haven't found traditional exercising to be enjoyable."
[Any ideas/concerns/criticism about the event itself welcome.]