Help me move email accounts from Godaddy to our own server!
March 22, 2012 11:48 AM Subscribe
How do I move 100 or so GoDaddy email accounts to our server and not lose email and have minimal downtime?
posted by bellastarr to computers & internet (13 answers total) 1 user marked this as a favorite
A recent company policy requires that all email be archived. Unfortunately an affiliate branch of our company set up their email with their own domain name (don't ask) on GoDaddy.com years ago. This email and domain now needs to be on our servers so that it can be archived and managed better. (by the way, I'm the only IT person for this company, so give me some slack)
There are approximately 100 accounts and maybe 20 of them use Outlook (pop) and the rest all log in via godaddy's webmail client. Godaddy has no export function except for contacts/address books. Current email server is CommuniGate .
They are a sort-of important branch and can't afford a long downtime in regards to email, however I'm thinking it will take at least a couple of days.
My plan is to
1) Cut off their access to the existing godaddy accounts by changing the passwords
2) Move the email to the new accounts via IMAP (one client - 100 accounts..this will take time)
3) Change DNS / MX records to point to new server(s)
4) Provide access by pointing Outlook users to new server, and webmail users to new webmail page.
Downside: yes some email will be lost in between moving email with IMAP and opening it back up. I don't see a way around this.
I'd love to just make them use the existing company domain and give them all new email accounts and let them be responsible for moving their own data, but I don't see them either being agreeable to this, or even if I could force them to, see them moving their email themselves. If I could though, then I'd just cut off that domain at some point in the future.
Better solutions welcomed!