Digital Libraries - Searching For Files
August 11, 2011 12:37 PM Subscribe
Digital library management problems. I have a mess of pdfs, word docs, emails, images and other things I want to be available, but I'm at a loss for a relatively low-cost solution that will allow these documents to be easily searched through and found.
posted by cashman to computers & internet (21 answers total) 13 users marked this as a favorite
I have thousands of PDFs (ocr'd & non), outlook emails, images and word documents that I want to have available in an existing digital repository. For simplicity's sake, just imagine it is one big computer and a bunch of us are sitting in the room with it, trying to access the files.
What would be perfect is if there was some kind of iTunes-like way to go a single search and put in keywords and pull up the images, pdfs and other filetypes.
I am positive there will be some kind of work to do to catalog some of this material. I have done a bit of that work using a blog-like installation but the majority of the available files are still out there. A Google server is too expensive from what I understand regarding their cost. Using the windows search is not an option.
Imagine it's MeFi, but in pdfs, word docs, emails and images. These files are all in folders - hundreds of folders. Penelope wants to find the folder with that .gif file of cortex eating the donut. Rachel is looking for the pdf of an article referenced in an FPP a few months ago, and all she remembers is that it involved the New York Times, and something about race. Stan is trying to find the word document where a few people in metatalk signed up to hold each other accountable.
The files could be in different folders, and folders within folders. The gif could be under cortex, or donuts, or funny pictures. Stan thinks he could find the word doc by searching for "accountable" or "accountability", or "metatalk" but the windows search is unavailable. What other system could be put in place to allow this search. It would be useful because in searching for "accountable" in these hundreds of folders, maybe Stan would pull up pdfs of askme posts where people talked about accountability solutions for those working away from their offices, in addition to the sign up sheet.
What software or hardware exists to make this happen? Thousands of folders accessed by a lot of people. Windows search is not an option. In a perfect world, how I can go into iTunes and type in "treach" and get everything from Treach from Naughty By Nature to Symbolic Three's "We're Treacherous", I would be able to type keywords and get all kinds of documents that are in hundreds of folders.