Exchange - privatize my meeting details!
February 22, 2011 2:43 PM Subscribe
Scheduling resources in Exchange - how do I make things private? Please let this be much easier than I'm thinking it is.
posted by routergirl to computers & internet (5 answers total) 1 user marked this as a favorite
I suspect I will regret using a question on this, but the net is just so overloaded with questions that are similar, but not quite it. If you beat my google fu, I will thank you for pointing me to what you find.
We have Exchange 2003 and will be moving to Exchange 2010 in the next few months. So if just waiting and doing this in 2010 is a better option, let me know.
We have several meeting rooms set up as resources, and they have email accounts and auto accept invites to meetings. We invite them as a resource, when scheduling. Everyone in the company needs to be able to schedule meetings at these places. But! We want meeting details to be private unless you are either the owner or invited. We're fine with the subject of the meeting being seen, just not the details. Ideally people would only see the room as busy if it has an existing meeting, though.
I tried limiting permissions on just my account and having someone set up a meeting. I did not see *anything* and was able to schedule a conflicting meeting, but then mine was just dropped from the calendar, with no notice of it being declined by the resource. I also tried setting the meeting to "private" and having someone else look for it. Same thing happened - they didn't see it and were able to schedule a conflicting meeting that was subsequently dropped. That won't work. We need to see the busy info - just not the details.
I've looked a bit into the auto accept agent, but honestly, if Exchange 2010 has something that will work built in, I don't want to add something else into the equation unless we NEED it. While I hear it allows for more granular permissions, I haven't seen them for myself.
Has anyone else set something like this up? How did you do it? Exchange is really not my bag, but this (for various reasons, including not enough people at work right now) ended up on my plate, and it's making my brain hurt.