How to save a life ♪
October 31, 2010 3:26 PM Subscribe
How can I get permission to throw a charity event at a local (NYC) museum/attraction?
posted by lovelygirl to human relations (13 answers total)
I'm a student in NYC doing a project for my marketing class. We're working with the NY Organ Donor Network to get people to register to become organ donors. We need to have 3 events minimum. We already have one completely planned that will take place near the end of the semester. One is planned for early-mid November. Both are taking place at school, but I want to do something awesome and unique because its part of a competition!
I want to totally blow this project out of the water so I thought that we should set up a table at the Bodies Exhibit at the South Street Seaport. NYODN is a great, worthy cause that ties in with the Bodies exhibit. We'll basically just try to get people seeing the exhibit to sign up and provide snacks and possibly raffles for free stuff (we'd like to get The Body Shop or Bath & Body Works to donate things and put their names on the event but we have a budget that we can use to buy things to raffle off). We were thinking that in return, we would have Bodies brochures and things at our other school events, but are open to other suggestions.
But... I've never planned an event! I asked my professor who I should get in touch with and she said the marketing director. I searched the Bodies website but couldn't find the name of a marketing director. Who should I contact? Should I just call Bodies? If so, what do I say? I don't want to divulge too much information over the phone because I feel it will be too easy for them to say no. I want to meet with someone face to face, because its harder to say no in general that way and also because one of my group members is awesome at convincing people to do things. Is it possible to get an appointment to meet with someone without having to disclose everything? Should I show up in person and ask to speak to someone there? Also, I don't feel that just having brochures at our table will be enough to entice them. What would be a good thing to offer them in return for letting us set up a table at their exhibit? Do you have any other helpful advice for us to make this event awesome and get lots of sign-ups? If for some reason Bodies says no (which would be terrible because its very close to my school so its involving the outside school community and its convenient for all my group members to reach), where else could we set up a table? I'm thinking something big like a famous museum or other well-known venue, relating to health. Preferably one downtown, near the financial district because that would involve the outside school community. But suggestions for anywhere else would be appreciated.
I'm getting stressed because I just found out that the person approving our events will be going on vacation this week so I need to get a date set ASAP. If I can't get a date set for Bodies (or somewhere else) by this week, we have to do the event at our school and I can't see us winning the competition without doing something unique and outside school. I also want to do really well on this project/event and win if possible because we can potentially win money! I'm also interested in working in public relations and could also put it on my resume if we win. Also, sometimes my professor hires students after graduation so I want to make a great impression on her!
I'm planning to call/visit Bodies tomorrow and any other places you suggest. Please help make this event fabulous so we can save lives!