HR-Filter: How does the temp agency you work for store its secure documents?
December 21, 2009 5:56 AM Subscribe
Document Imagine/HR-Filter: How does your large company store its secure documents?
posted by griphus to Work & Money (5 answers total)
Okay, so I work on the admin end of a temp agency (i.e. not as a temp.) I'm in charge of document imaging. Rather, I'm in charge of creating a document imaging infrastructure. My boss said I can purchase any software I need so that we may retain the documents the temps fill in when they register. We have a lot of registered temps/day (>100) but this is a small non-profit with a limited budget, so software over a couple of thousand is out of the question. Bonuses for software companies w/ discounts for non-profits. Getting a consultant for this or speaking to a lawyer regarding any of these matters is also out of the question.
So, what system do you recommend for retention of Federal (I-9/W4) and HIPAA documents? By the rules, it has to be secure and able to track all reads and writes of/to the scanned documents.
I don't really need indexing software because we don't have an industrial scanner and because all incoming files are checked by hand.
Finally, if you have a company in NYC that has such a system set up, I would have no problem showing up to your offices for a tour. In fact, I'll take you out to lunch or something for the privilege. (Mods, please delete this request if it is against the rules)